Fiscal Monitor

Fiscal Monitor

Work where your work matters. Work at CCRC.

CCRC prides itself as a workplace of choice for passionate talent, driven by our mission to cultivate child, family and community well-being. Whether the position works directly with the public or supports our programs, every position is vital to our mission's success and reputation as a leader. We are not your typical non-profit. We are 900+ people strong and growing!

General Summary: Under the general supervision of the Director of Internal Audit, the Fiscal Monitor ensures compliance with laws regulations, contracts, internal policies, and procedures. This position monitors fiscal operations to ensure adherence with Federal and State laws, rules, regulations, and terms and conditions of all awards: revenue, expenses, reimbursement, various operating budgets.

The Fiscal Monitor will work in partnership with internal and external partners to maintain compliance and promote the effective and responsible use of funds optimal use of funds in support of program goals, continuity of care, and the delivery of high-quality, comprehensive services to enrolled children and families.

Essential Duties And Responsibilities

Within a team structure, this position will perform the following responsibilities:

Program Monitoring (50%)

• Monitors fiscal operations to ensure compliance with Federal and State laws, rules, regulations, and terms and conditions of awards.
• Ensures that the annual operating budget aligns with the program design, goals, and objectives.
• Reviews and compares revenues, expenses, amounts billed, payments received payroll labor distributions, cost allocations, revenue, and expense accruals to contract/grant budgets to ensure compliance.
• Conducts in-person audits across multiple office locations and counties, averaging 12 site visits per quarter.

Technical Assistance (30%)

• Develops productive relationships with CCRC departments and other community partners in planning and development of coordinated, comprehensive services to ensure that the budget accounts for the highest priority program and school readiness goals and objectives.
• Provides support with the development of ongoing monitoring tools to be used by the program to ensure compliance with federal and state regulations.

Regulations (20%)

• Remains current on changes to Federal and State fiscal regulations, policies, and contract requirements.
• Ensures adherence to internal and fiscal regulatory guidelines and supports the preparation, editing, and formatting of documentation and written reports related to compliance and monitoring activities.

Job Specifications

Minimum Required

• Education/Experience:
• High School Diploma or equivalent
• Four (4) years or more of professional accounting, auditing, or finance experience with an emphasis on fiscal auditing/monitoring
• OR any combination of education and experience that would enable the candidate to perform the functions of the position successfully.
• Technical Requirements:
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, and database systems-Access), with an emphasis on data analysis, reporting, and presentation.
• Extensive experience with analytical skills, with the ability to interpret quantitative and qualitative data, identify trends, and draw meaningful conclusions to support compliance and decision making.
• Advanced knowledge of Fiscal Laws, Rules, and Regulations including but not limited to:
• Cost principles (reasonable, allowable, allocable expenses)
• Administrative versus programmatic cost Classifications and Limitations
• Budget monitoring, budget-to-actual analysis
• Non-Federal match requirements
• Fiscal Reporting Requirements
• Knowledge of fiscal reporting requirements and standards, with the ability to ensure accuracy and compliance in financial documentation
• Ability to read, analyze, and interpret governmental regulations, contracts, technical procedures, and professional publications.
• Knowledge of internal controls and compliance monitoring practices, with the ability to identify potential risk areas and support corrective actions.
• Ability to effectively utilize technology to streamline workflows, enhance reporting accuracy, and support monitoring activities.
• Travel: This position requires 5% of travel. Will consist of travel to and from agency locations in various counties to complete in person audits. Staff members driving on behalf of CCRC may choose to drive a CCRC vehicle or own vehicle and must meet requirements to be an approved driver including holding and maintaining current auto insurance, current California Driver's License and DMV clearance required.
• Work Schedule: This position is expected to be regularly remote, can change based on business need. Full time, Monday to Friday, overtime hours may be required at times.
• Work Environment: Employee's remote work locations are expected to comply with the remote work policy and be conducive to work. Occasional on-site work may be required.
• Background & Health Clearance Requirements: Background requirements determined according to the requirements of the program(s) which the position will be supporting. Background check required. As a grant-funded Agency supporting Children and Family Services, CCRC conducts background checks commensurate with the role to verify candidate qualifications (criminal history, employment history / experience, education, reference checks) and ensure grant compliance. Specific roles may have additional verification / clearance to the standard background check as part of the recruitment and selection process, including:
• Live Scan Clearance / DOJ Fingerprinting: For positions working directly with the public in a child/ community care or child / community care adjacent setting (CA Health and Safety Code Section 1596.871 and/or Head Start Program Performance Standards 1302.90).
• Health Clearance: For positions working directly with the public in a child/ community care or child / community care adjacent setting or working with "at risk" populations, CA Code of Regulations Title 22, 101216, CA Health and Safety Code 1596.7995, and/or Head Start Program Performance Standards 1302.93)
• MVR / DMV clearance in accordance with CCRC's liability insurance provisions: For positions where driving is required.
• Child Development Permit: For positions working in an educational capacity (California Education Code Sections 44242.5, 44340, and 44341)
• CPR / Pediatric CPR certification: For certain identified positions working directly with the public in a child/ community care or child / community care adjacent setting (CA Health & Safety Code 1596.865 1596.866)
• Federal Debarment Checks: For positions acting in a principal capacity to federal funds (Head Start Program Performance Standards 1304.11, Code of Federal Regulations Title 2 Grants and Agreements 2.180.320 and 2.180.995)
• Credit & Bankruptcy Check: For positions with fiscal responsibility (roles with authority over financial transactions), a credit and bankruptcy check will be conducted to assess financial responsibility in alignment with agency standards and applicable laws, including the federal Fair Credit Reporting Act (15 U.S.C. 1681 et seq.) and California Labor Code restrictions on credit reports (Labor Code 1025.5.)

Preferred

All minimum requirements above met, plus:

• Education: Bachelor's degree preferred in Accounting, Finance, Business Administration or Public Administration
• Experience: One year of experience in a state or federally funded program
• Technical Requirements:
• Expert Excel, Word, PowerPoint,
• Advanced Access

At CCRC, passion and meaningful work is rewarded! We offer employees:

• Competitive compensation package
• Robust benefit offerings -Medical, Dental, Vision, and Voluntary Life Insurance
• Basic Life Insurance and Long Term Disability paid for by CCRC
• Employer Contribution and Employer Match in the 403(b) Retirement Savings Plan with 100% vesting
• Generous Time Off Policy-Vacation and Sick Time, Holidays, and Paid Winter Break
• Opportunities for learning and professional development, including education reimbursement
• Employee Assistance and Wellness Programs
• 501(c) (3) designation-You can apply for Public Service Loan Forgiveness!

We have doubled in size over the past 10 years. We provide child development and early education, workforce development opportunities, child care financial assistance, Head Start preschool and Early Head Start services and