Jail Processing Assistant (Sheriff)

Job Title

Works under general supervision to perform difficult and responsible clerical work and duties in the areas of Intake, Release, and Classification. Prepares inmate's paperwork as it relates to processing into or release from the jail system and ensures the legality of commitment or release.

Minimum Qualifications

• Two (2) years of experience in appropriate clerical, bookkeeping, data processing, or statistical experience; AND
• High school diploma or possess a GED.
• PROOF OF EDUCATION, TRAINING, AND/OR EXPERIENCE IS REQUIRED.

Duties and Responsibilities

• Performs intake responsibilities which include arrest ticket check to ensure vital information is included; takes fingerprints and photographs to identify and match repeat offenders with their records and identifications.
• Assigns to first time offenders a new record and identification number and booking number; prepares armband for inmate by obtaining information from documents received.
• Generates a verification sheet (Hit Sheet) through the Automated Fingerprint Identification System (AFIS).
• Reads and interprets criminal history checks to determine if inmates are wanted and require fugitive holds to be placed.
• Performs a pre-assessment of inmate's physical appearance to determine if they display immediate need for medical attention.
• Enters information into the Jail Management System ensuring all required information is entered correctly.
• Reviews, researches, and interprets received legal documents generated by courts, federal, state, and local agencies and compares them to information entered into JMS to ensure matching data.
• Retrieves approved releases and ensures inmates are called down to be released in a timely manner.
• Generates a final release document through the Jail management System (JMS).
• Generates a list of inmates to be distributed to required staff to ensure inmates are released to proper authorities.
• Provides information to staff assigned to the release area if time has expired.
• Complies all related information with the use of JMS, JSS, and TOMIS and provides to assigned lead to review before the inmate is released.
• Works with the Judicial Commission to ensure inmates are acceptable to enter into the jail system.
• Maintains a log each inmate booked in JMS, denied by the commissioner, transported to MMHI and adds on tickets.
• Communicates with Tennessee Bureau of Investigation (TBI) coordinator pertaining to criminal history checks on inmates who are housed in the facility.
• Communicates with post-conviction agencies as necessary.
• Prepares and maintains statistical reports which are given to the processing managers.
• Performs related responsibilities as required or directed.

KSAs

• Knowledge of laws, ordinances, rules and regulations affecting the record keeping operations of a department and skill in applying them.
• Ability to plan, organize, and maintain an even flow of work.
• Ability to maintain continuous mental alertness and reasoning ability.
• Ability to spell, punctuate, and use grammar correctly.
• Ability to deal courteously with the public, co-workers, and inmates to resolve problem situations.
• Ability to establish and maintain effective working relationships.

Special Requirements

• Must be available to work shifts, weekends, and holidays.
• Must be able to work in a jail/secured environment.
• Must pass criminal background check.

Disclaimer

This position is subject to a background check for any convictions that have a substantial relationship to potential job duties. Only convictions that are substantially related to potential job duties will be considered and will not automatically disqualify the candidate.

Shelby County Resident Disclaimer

All employees hired after September 1, 1986, must be residents of Shelby County and shall continue to reside in the County as a condition of their employment. The residency requirement shall not apply to certain public safety/civil service employees. This means exemption from this policy is in effect for the following departments and positions: (1) Sheriff Deputy Patrol Officers, Deputy Jailers and Dispatchers, employed by the Sheriff Department, (2) Correction Officers employed by the Division of Corrections, (3) Firefighters, Paramedics and Dispatchers employed by the Shelby County Fire Department. The residency exemption for public safety/civil service employees does not include Appointed positions with Sheriff's Office, Division of Corrections or the Fire Department.