Administrative & Operations Specialist

SummaryWhirlwind Lot and Land Care is currently hiring a full-time Administrative & Operations Specialist to join our administrative office in Lynnwood, WA. This role provides operational, administrative, recruiting, and coordination support to the VP of Finance and VP of Client Services while assisting cross-functional teams, including accounting, recruiting, project administration, and client services.The ideal candidate is highly organized, detail-oriented, proactive, and comfortable balancing multiple priorities in a fast-paced environment. This position serves as a key operational bridge between day-to-day administrative staff and executive leadership, providing overflow support, project coordination, and cross-functional assistance to help maintain efficient business operations across departments.Job DutiesCoordinate recruiting, onboarding, certification tracking, and employee administrative functions, including interview scheduling for management, candidate communication, onboarding documentation, employee records management, training/certification compliance, and ongoing employee supportCoordinate new contract setup, review, processing, tracking, and operational support while assisting the Client Services and Accounting teams with administrative and daily operational functions, including invoicing, scheduling coordination, customer communication support, and document managementAssist with accounting, finance, and contract administration functions, including QuickBooks support, reporting assistance, contract processing, and operational recordkeepingAssist with project setup, tracking, reporting, and administrative coordination while supporting operational procedures and workflow improvementsMaintain organized operational files, reports, employee documentation, and company recordkeeping systemsSupport leadership with special projects, operational initiatives, and continuous improvement efforts as assignedPromote professionalism, organization, teamwork, and operational efficiency throughout the companyServe as a key support resource between administrative staff and executive leadership by assisting with workload overflow, operational coordination, special projects, and cross-functional departmental support as neededPerform additional administrative, operational, project coordination, and support duties as assigned by executive leadership, including the VP of Finance and VP of Client Services, to support company operations and business objectives.Education & Experience3 or more years of administrative, operations, HR coordination, project coordination, or office management experience preferredExperience supporting finance, accounting, recruiting, human resources, or client services functions preferredProficiency with QuickBooks and/or accounting software requiredStrong organizational, communication, multitasking, and problem-solving skillsProficiency in Microsoft Office Suite requiredAbility to manage multiple priorities, deadlines, and confidential informationAbility to work independently and collaboratively in a team environmentThis Company participates in E-VerifyBenefitsOur employees are the backbone of our company. We offer a comprehensive benefits package which includes:Medical InsuranceDental InsuranceVision Insurance401(k) with Company MatchingPaid Time OffPaid Holidays:New Year'sMemorial Day4th of JulyLabor DayThanksgivingChristmas.Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully #J-18808-Ljbffr Whirlwind Clean & Green