Human Resources Assistant (Part Time)

JOB SUMMARY AND DISTINGUISHING FEATURES OF THE WORK: This position is responsible for assisting with the day-to-day operations of the Human Resources Department. The incumbent maintains employee salary and benefit information, coordinates injury claims, and assists employees with a variety of personnel inquiries. Work is performed under the direct supervision of the Director of Human Resources. Working Hours**** 9am -3pm Starting Wage: $53,000USD Annually ESSENTIAL JOB FUNCTIONS: To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable an individual with disabilities to perform the essential functions. Assist the HR Generalist with employee-in-house reports for all departments and file on-the-job injury claims to carrier, follow-up with insurance representatives for payment of claims, salary and return to work issues. Process all new hire paperwork and enter information into the Payroll, Employee Navigator and /HRIS System. Enroll employees in life insurance, health insurance, dental insurance, prescription drug program, 457 plan, 401 & IRA plans, State Retirement plan, and Legal Resources plan. Set up and maintain electronic personnel files. Record changes on employees’ status such as change of address, department transfers, rate increases and decreases, pay grades, and terminations in HRIS as well as appropriate benefits carrier’s on-line systems. Process employee benefit changes as needed and input in appropriate carrier on-line system and Payroll/HR system. Compose and place job vacancies in newspapers and on-line sites. Sort responses and send to appropriate Department Head for review. Schedule interviews. Work in the on-line system for Payroll/HR changes, additions, termination, and vendors. IMPORTANT JOB FUNCTIONS Conduct new employee orientations. Schedule pre-employment physicals and request random drug screens with Medical Provider. Assist gathering retiree documentation for a smooth exit. Verify unemployment insurance claims. Represent the City at unemployment hearings when necessary. Assist HR Generalist in preparing requisitions for payment of HR purchases, advertisements, memberships and subscriptions, and forward to Finance for payment. Respond to internal and external inquiries on employee verifications, employee benefits, job vacancies, surveys and job descriptions. Schedule meetings as needed for employee attendance for benefit open enrollments, deferred compensation information updates, etc. Compose and coordinate information for monthly Employee Newsletter. Performs other related duties as assigned. MATERIAL AND EQUIPMENT USED: General office equipment MINIMUM QUALIFICATIONS REQUIRED: Education and Experience: Associate’s degree from an accredited college or university in Human Resources Management, or a related field; and, 1 to 2 years of related experience; or, Any combination of education, training and experience, which provides the required knowledge, skills, and abilities to perform the essential functions of the job. Licenses and Certifications: IMPA for Human Resources Certified Professional (Desirable) KNOWLEDGE, SKILLS, AND ABILITIES: General Knowledge of: FLSA regulations, FMLA, COBRA, and EEOC requirements and all applicable labor laws. Compensation and benefits administration, recruiting processes, employee relations, and training techniques. Worker’s compensation requirements, health and safety rules and regulations. Human resources policies and practices. Benefits administration. All applicable state, federal and local ordinances, laws, rules and regulations. All computer applications and hardware related to performance of the essential functions of the job. Department organization, standard operating guidelines and policies, rules, and regulations. Skill in: Using tact, discretion, initiative and independent judgment within established guidelines; maintaining confidentiality. Organizing work, setting priorities, meeting critical deadlines, and following up on assignments with a minimum of direction. Applying logical thinking to solve problems or accomplish tasks; to understand, interpret and communicate policies, procedures and protocols. Communicating orally and in writing with internal staff, citizens, and other departmental staff in order to give and receive information in a courteous manner. Operating and maintaining all assigned equipment required to perform the essential functions of the job. Mental and Physical Abilities: Ability to understand and carry out written and oral instructions, giving close attention to detail and accuracy. Ability to establish and maintain effective working relationships with fellow employees, city officials, other government agencies, and the general public. Sensory requirements include standard vision requirements; vocal communication is required for expressing ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels. This is sedentary work requiring the exertion of up to 10 pounds of force sometimes. Working Conditions: Work is performed in a normal office environment with little exposure to outdoor temperatures or dirt and dust. The incumbent’s working conditions are typically moderately quiet. NOTE: This class specification should not be interpreted as all inclusive. It is intended to identify the essential functions and requirements of this job. Incumbents may be requested to perform job-related responsibilities and tasks other than those stated in this specification. Any essential function or requirement of this class will be evaluated as necessary should an incumbent/applicant be unable to perform the function or requirement due to a disability as defined by the Americans with Disabilities Act (ADA). Reasonable accommodation for the specific disability will be made for the incumbent/applicant when possible. #J-18808-Ljbffr