Procurement Analyst

DCAS's Mission Is To Make City Government Work For All New Yorkers. From Managing New York City's Most Iconic Courthouses And Municipal Buildings, To Purchasing Over $1 Billion Annually In Goods And Services For More Than 80 City Agencies. What We Do Ensures That All Agencies Can Deliver On Their Mission. Our Reach Touches Every Facet Of City Government And Is Instrumental To The Successful Day-to-day Operations Of The City Of New York. Our Commitment To Equity, Effectiveness, And Sustainability Guides Our Work Providing City Agencies With The Critical Resources And Support Needed To Succeed, Including Recruiting, hiring, and training City employees. Managing 56 public buildings. Acquiring, selling, and leasing City property. Purchasing over $1 billion in goods and services for City agencies. Overseeing the greenest municipal vehicle fleet in the country. Leading the City's efforts to reduce carbon emissions from government operations. When you work at DCAS, you're not just working for one agency, but in service to all of them. It's an opportunity to provide meaningful support, quality customer service, and help protect the future of New York City for generations to come. Visit our website at NYC.GOV/DCAS to learn more about the work we do. The Office of Citywide Procurement (OCP) is the centralized procurement line of service with various external and internal functions, including ensuring that procurement processes comply with all applicable rules and mandates. In support of all City agencies, OCP is responsible for citywide contract management, quality assurance, and supply chain management. This work helps maintain the public trust and ensures that all products and services support the City's overarching environmental and economic justice goals. Gather information from city agencies, DOHMH, and DCAS engineers to build out contract specifications and changes in rules and regulation surrounding cooling tower maintenance. Work with the contracted vendor to release FAQ’s and other best practices on utilizing contract, changes in the contract or potential modifications. Coordinate with other procurement staff in informing city agencies on contract changes. Coordinate with DCAS engineer on notifying agencies on potential high levels within their cooling towers and information on how to enter into services with contracted vendor. Procurement Analyst duties will include the following, but are not limited to: Conduct complex procurements for goods and services, utilizing various procurement methods, such as competitive sealed bids, competitive sealed proposals / request for proposals, MWBE small purchase, design build, challenge-based procurements, sole source, and negotiated acquisition procurement methods. Prepare and review solicitation and contract documents to ensure conformity to agency requirements and citywide standards. Conduct market research and analysis of the agency’s needs to determine procurement requirements and specifications. Conduct vendor outreach and pre-bid/pre-proposal meetings to clarify potential offerings and clarify client agency requirements. Review all bid submissions to ensure responsiveness to make recommendations for award. Participate in negotiation meetings with vendors and end users to ensure cost savings. Perform responsibility determinations to analyze vendors past performance, financial status, and other factors to determine vendor responsibility. Lead proposal evaluation committees and select proposed contract awardees. Conduct cost/price analyses and negotiate with vendors to obtain the most advantageous contract terms and pricing for the agency. Draft contracts and supporting documents and obtain oversight approvals; respond to all related inquiries. Reviews and provides recommendations for contract awards. Ensure all solicitation documents and contract documents meet the agency’s requirements and all relevant federal/state/city guidelines. Develop procedures for administration of contract and procurement activities, such as processing of bids and contracts, monitoring vendor performance, and effecting contract modifications. Monitor post award contract management by leading kick-off meetings and ongoing vendor preparedness. Prepare and conduct presentations related to solicitations, procurement policies, and related issues and initiatives, ensuring effective communication between client agencies, vendors, and OCP. Consult with and advise the Agency Chief Contracting Officer (ACCO) and other supervisors on buying policies. Identify potential cost reduction or cost avoidance opportunities. Participate in ongoing continuous process improvement programs; identify potential ways to increase efficiency and effectiveness of OCP procurement functions. Utilize software applications, in addition to electronic and online databases to monitor procurement processing and generate contract modifications as necessary. Gather information from city agencies, DOHMH, and DCAS engineers to build out contract specifications and changes in rules and regulation surrounding cooling tower maintenance. Work with the contracted vendor to release FAQ’s and other best practices on utilizing contract, changes in the contract or potential modifications. Coordinate with other procurement staff in informing city agencies on contract changes. Coordinate with DCAS engineer on notifying agencies on potential high levels within their cooling towers and information on how to enter into services with contracted vendor. Minimum Qualifications A baccalaureate degree from an accredited college and six months of satisfactory full-time professional experience in procurement of goods, services, construction or construction-related services, or professional, technical or administrative experience in contract negotiation/management; or An associate degree or completion of 60 semester credits from an accredited college, and 18 months of satisfactory, full-time professional experience as described in “1” above; or A four-year high school diploma or its educational equivalent and two and one-half years of satisfactory full time professional experience as described in “1” above; or A combination of education and/or experience equivalent to “1”, “2”, or “3” above. College education may be substituted for professional experience under “2” or “3” above at the rate of 30 semester credits from an accredited college for 6 months of experience. However, all candidates must have at least a four year high school diploma or its educational equivalent and 6 months of the experience described in “1” above. Special Notes To be eligible for placement in Assignment Level II, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level I or one additional year of the experience described in “1” above. To be eligible for placement in Assignment Level III, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level II or two additional years of the experience described in “1” above, at least one year of which must have been supervisory, or spent performing professional procurement duties equivalent to those performed at Assignment Level III. Preferred Skills In-depth knowledge of a variety of procurement policies and procedures, including contract administration and negotiation and purchasing requirement -Extensive professional knowledge and experience in purchasing, procurement, contract administration or related field -Ability to communicate clearly, effectively and diplomatically, both verbally and in writing -Excellent organizational, interpersonal, analytical and problem-solving skills -Excellent and effective communication skills (written and oral), including the ability to understand and be understood in English. 55a Program This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program. Public Service Loan Forgiveness As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at Residency Requirement New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview. Additional Information The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy. #J-18808-Ljbffr