Real Estate Paralegal

Job Description

Job Description

We’re seeking a skilled and experienced paralegal to support our growing legal team. The ideal candidate for this position will use their work experience and organizational skills to prepare and maintain legal documents, file motions, interview clients, and conduct legal research. If you’re looking to fill an invaluable position at a firm and love helping others, apply today. Compensation:

$65,000

• Help lawyers prepare for trial by preparing and organizing exhibits, assisting with client meetings, filing motions, conducting research on legal articles, and organizing and coordinating witnesses
• Conduct interviews with clients to gather information about their legal issues
• Perform administrative duties such as answering phone calls and keeping our case filing system organized so all documents are readily accessible
• Draft subpoenas and coordinate with process servers
• Draft legal documents, pleadings, and correspondence such as interrogatories, subpoenas, deposition notices, complaints, pretrial orders, legal briefs, and affidavits under the guidance of a lawyer

• Manage real estate closings from contract to closing

• Review purchase and sale agreements and supporting documents

• Order and review title, lien searches, and tax information

• Identify and clear title and lien issues

• Request and track estoppels, surveys, and payoffs

Prepare closing documents , including:

• Closing Disclosures (CDs)

• HUD-1/settlement statements

• Seller documents and closing packages

• Coordinate with lenders, title companies, realtors, and clients

• Ensure files are complete and properly prepared for closing

• Maintain consistent follow-up to ensure deadlines are met

• Post-closing experience is a plus , but not required

• Serve as primary point of contact for clients and counterparties, ensuring timely, professional communication and updates

• Drive real estate closings end-to-end: prepare checklists, manage estoppels and payoff statements, coordinate escrow and wiring, schedule signings, and complete post-closing recordings 

• Support commercial lease and purchase/sale transactions with diligence tracking, document versioning, and organized signature packets

Business Law Corporate Matters - PLUS BUT NOT REQUIRED.

• Draft and revise legal documents and correspondence for attorney review, including redlines, demand letters, cease-and-desist letters, and contract term sheets

• Manage corporate and business matters with minimal supervision: entity formations and conversions, EINs, amendments, and full corporate governance (operating agreements, resolutions, consents, minute books, and registers)

• Prepare and file regulatory and business submissions (e.g., trademark applications, nonprofit registrations, liquor licenses) and track agency follow-up

• Run and analyze title, municipal lien, tax, and UCC searches; coordinate surveys and curative actions; assemble closing binders

• Maintain matter discipline; coordinate service of process, keep digital files organized, and monitor all deadlines and reminders in the practice system

• Provide targeted administrative support as needed, including call triage and filing aligned to active matters and calendar priorities

• Strong oral and written communication skills
• Strong preference for candidates who have completed a paralegal professional certification or have an advanced paralegal education
• At least 3 years of experience in legal services under an attorney or lawyer in a law firm setting
• Must have completed an ABA-approved paralegal certificate program such as an Associate’s degree or proprietary school program in paralegal studies, Bachelor’s degree desired
• Must have great time-management skills, and organizational skills

• Prior experience working in a law firm environment is required

• 7+ years of experience in Florida real estate closings, title, and business entity formation

• Spanish/English bilingual strongly preferred

• Mastery of closing timelines, checklists, and attention to detail

• Experience managing client relationships and handling confidential information

• Proven ability to manage files independently from beginning to end

• Strong knowledge of title, liens, estoppels, surveys, and closing procedures

• Experience preparing closing disclosures and settlement statements (HUDs)

• Proficiency in Qualia is required ( no training provided )

• Exceptional organizational skills and attention to detail

• Strong communication skills and professional phone etiquette

• Ability to prioritize, multitask, and meet deadlines in a high-volume legal environment

• Advanced proficiency with Microsoft 365 and modern legal-tech workflows, including PDF editors, e-signature platforms, practice-management and CRM systems, e-filing portals, structured calendaring/ticklers, and document automation/templates

• Proactive problem-solving abilities to address emerging issues, workflow bottlenecks, and time-sensitive requests

• Excellent verbal and written communication skills when interacting with clients, court officials, vendors, and internal teams

• Strong organizational and time-management skills with the ability to manage multiple matters and competing deadlines

• Strong interpersonal skills with the ability to build and maintain professional client relationships

• Ability to work collaboratively as part of a team while also working independently with minimal supervision

• Flexibility and adaptability in responding to changing priorities and firm needs

Benefits Include

• Medical, dental, and vision insurance

• Eligibility for the firm retirement plan

• Paid parking

• Ten (10) days of PTO

• Eleven (11) paid holidays