Auction Specialist

Auction SpecialistChildren's Diabetes FoundationDenver MetroWhat We Look ForWe are seeking a detail-oriented, highly organized Auction Specialist to join CDF's event team. The ideal candidate is detail oriented, highly organized, and motivated to take initiative. You must be able to adapt quickly to a dynamic and constantly changing work environment. If you are a fast learner with good communication skills and a generous passion for nonprofits, this role is for you. While we work in a team setting, it is essential to be highly accountable and to be an independent thinker.Extremely organized with a knack for following up and tracking informationResourceful in cultivating new ideas and building new relationshipsA keen eye for design and auction layoutConsistently exudes a pleasant demeanor, a willingness to go above and beyond, and a tolerance for change and flexibilityA dedication to the utmost professionalism when dealing with donors, sponsors, and staffAbility to complete tasks promptly, and able to perform tasks with minimal supervisionAbout the PositionThe Auction Specialist solicits and acquires auction items for all CDF events. They are responsible to create and maintain relationships with businesses and individuals to solicit for donations. The Auction Specialist tracks all items and partners with the event coordinators for each event. The logistics, setup, and layout of the auction are also the responsibility of the Auction Specialist.Planning, Procurement & Donor Development (70%):Coordinate, plan, and execute auction item acquisitionsAssemble and coordinate auction committee and routine meetings for larger eventsOversee committee members and general volunteers during auction load-in and setup for large-scale eventsCoordinate transportation logistics, including scheduling a moving truck to transfer auction items between the CDF office and the event venueBuild connections with partners and strategize with leadership to create a pipeline for reoccurring item donationsConduct physical mailings, phone calls and emails to solicit donations from stakeholders and partnersCreate and oversee online auction auction catalogues for eventsDesign and prepare display props for all procured auction itemsDevelop PowerPoint slides for live auction items and assist in producing auction brochures and signageDesign high-end auction displays and innovate ways to highlight auction categoriesSecure DJ/photo booth/emcee for auction, as neededCoordinate auction notifications, payments and item pick up for designated eventsSend tax acknowledgments and thank you letters to donors as items are receivedAttend all internal event coordination meetings as well as meetings with event vendors in relation to the auctionOversee the inventory, organization, and storage of all auction props before and after each eventAssist with relevant budgeting, invoicing, A/R, reconciliations, and receipt lettersData Entry (30%):Enter auction item donations and purchases into CRM and event platformVerify and update current solicitation list and research new donation opportunitiesCreate and maintain tracking sheet of auction solicitations and donations for each eventMaintain and submit necessary reports during and after designated eventsMaintain records of leftover auction items for use in future events.Track wine and liquor inventory, including donor information, for wine and liquor pulls.Track auction expenses to align with budgetQualifications & CompetenciesBachelor's degree and 3 years event experience, or equivalent combination of education and experience2 years of experience in planning and managing auction item procurement preferred, with strong skills in developing and maintaining positive and effective relationshipsExcellent project management skills and follow-throughExperience in designing unique and appealing auction layouts and creating compelling categories to drive interestAbility to effectively present information in one-on-one and small group settings to stakeholders, partners, and other employees of the organizationComputer literate and technologically proficient in standard word processing, spreadsheet and database software applications, specifically Raiser's Edge and Raiser's Edge NXTHighly detail oriented, adaptable, organized, and able to successfully prioritize and coordinate multiple tasks, while providing excellent verbal and written stakeholder and partner communicationsStrong interpersonal skills, including patience and understanding for dealing with diverse groups of coworkers, donors, volunteers, and familiesSuperior self-management skills and proven ability to work and make judgments independently and take initiative. Well-disciplined and a self-starter who is extremely resourcefulAbility to travel locally. Occasional overnight travel as needed. Occasional evening and weekend work required as neededBenefitsBenefits & Schedule This is a full-time position, 40 hours per week, Monday through Friday, with occasional evening and weekend hours as needed. The role follows a hybrid office schedule and is based in Aurora, CO. · 403 (b) · 403 (b) matching · Employer paid health insurance · Dental & Vision insurance · Paid time off · Professional development assistanceHow to ApplyTo Apply: Please send a cover letter and resume in one PDF to View email address on click.appcast.io with the subject line: Auction Specialist