Secretary
Diocese of Gaylord
Position: Secretary
Saint Patrick of Traverse City
Employment Type: Full-time or Part-time
Location: Traverse City, MI
This position assists with the ministry of St. Patrick parish by supporting the various administrative functions of the parish. The Secretary directs these efforts with expertise from a framework of shared ministry and Catholic values. General Duties and Responsibilities:
- Supports the various administrative functions of the parish.
- Acts as the central point of contact for disseminating information.
- Oversees the daily workflow of the parish office, and various volunteers.
- Performs secretarial duties for the pastor.
- Receives and places telephone calls, monitors the overall parish calendar, prepares written communications, and processes mail.
- Process bulk mailings, as needed.
- Greets and refers guests to appropriate outlets.
- Establishes and maintains office record-keeping and filing systems.
- Coordinates the distribution of keys, use of facilities.
- Attends meetings, as requested.
- Handles opening/closing of the office each business day.
- Prepares the weekly bulletin.
- Prepares and distributes staff meeting minutes.
- Maintains the parish offering envelope system, posts weekly contributions, mails annual statements as required by the IRS.
- Coordinates scheduling of weddings, funerals, and other parish events.
- Maintains the sacramental record-keeping system, plus mass intentions.
- High School graduate or equivalent required. A college degree in office administration or related field is desirable.
- Able to observe the standards of confidentiality.
- Rudimentary knowledge of computer systems.
Vacancy posted 13 hours ago
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