Legal Admin Assistant - litigation, transactional, and administrative support

Job Description

Job Description

Salary: $87K - $113K

What we're looking for:

We need someone with 5+ years of legal assistant experience in a private law firm who has demonstrated versatility across litigation, transactional, and administrative support functions. You should be comfortable owning tasks end-to-end in a fast-paced boutique environment without relying on specialized departments, and have a track record of managing multiple matters and deadlines simultaneously with high accuracy. Bonus points if you have e-filing experience across CM/ECF and federal agency portals (STB, FRA/FTA) or hold a Notary Public commission.

What you'll do:

• Draft, proofread, cite-check, and format motions, discovery shells, pleadings, exhibits, trial binders, and correspondence for active litigation matters
• Take ownership of docketing court deadlines, case milestones, and hearing dates across federal and regulatory filing systems
• Prepare contract shells, manage redlines and version control, and compile exhibits, schedules, and closing binders for transactional work
• E-file across CM/ECF (federal/district courts), STB E-Filing portal, and Federal Docket Management System (FRA/FTA via Regulations.gov)
• Manage conflict-of-interest checks, new matter onboarding, engagement letters, billing profile configuration, and attorney time entry
• Handle CLE compliance tracking, expense processing, reception duties, conference/event logistics, travel bookings, mail operations, and office supply/facilities management
• Work closely with attorneys across all practice areas in the New York office — including transportation, infrastructure, environmental, energy, and real estate law — to provide seamless cross-practice support

Tech stack

Microsoft Word, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Adobe Acrobat, CM/ECF, STB E-Filing Portal, Federal Docket Management System (FDMS), Regulations.gov