Facilities Specialist, Senior

Job Title

Facilities Specialist, Senior

Job Description

The Workplace Experience team oversees the day-to-day facilities operation & administration and related vendor management. The Facilities Specialist, Senior will report to the Senior Manager. In this role you will support building service requests including but not limited to; light maintenance and repairs coordination, seat & office moves, overseeing 3rd party contractors/vendors, support health/safety and ergonomic programs, input & maintain computer lists/spreadsheets, maintain all necessary inventory & distribution lists and maintain overall site presentation and condition.

Our leadership model is about developing great leaders at all levels and creating opportunities for our people to grow – personally, professionally, and financially. We are looking for leaders that are energized by creative and critical thinking, building and sustaining high-performing teams, getting results the right way, and fostering continuous learning.

Responsibilities

In this role, you will:

• Coordinate the physical workplace with the business and employee needs of the organization
• Responsible for the maintenance of buildings and related services
• Assure the optimal delivery of building services
• Manage space distribution, support the governance process
• Coordinate moves/adds/changes
• Support company Health/Safety/Ergonomics programs (also see physical requirements.)
• Support projects
• Implement space governance decisions
• Implement cost controls for maintaining buildings, equipment, and furnishings
• Implement processes and procedures
• SMP Space Management site coordinator
• Oversee contractors for outsourced services

Qualifications

Your knowledge and experience:

• Requires a college degree or equivalent experience
• Requires a minimum of 5 years of prior relevant experience
• Knowledge with project planning and delivery, space transition coordination, and facility enhancements
• Space utilization analysis and workplace planning
• Assessment of physical space requirements and optimization strategies
• Building condition evaluation and maintenance planning
• Development of short- and long-term facility improvement plans
• Oversight of third-party vendors and service providers
• Performance monitoring against SLAs, cost, quality, and timelines
• Contract compliance tracking and issue resolution
• Vendor relationship management and escalation handling
• Budget tracking and operational performance reporting
• Cost control and resource optimization
• Cross-functional collaboration with internal teams and leadership

This role requires employees to be in-office 5 days a week in Woodland Hills.

About Us

Blue Shield of California became a subsidiary of Ascendiun in January 2025. Ascendiun is a nonprofit corporate entity that is the parent to a family of organizations including Blue Shield of California and its subsidiary, Blue Shield of California Promise Health Plan; Altais, a clinical services company; and Stellarus, a company designed to scale healthcare solutions. Together, these organizations are referred to as the Ascendiun Family of Companies.

At Ascendiun, we believe in a brighter future for healthcare. As the parent to a family of four innovative healthcare companies, we're reimagining what's possible. Ascendiun is guided by the goal of transforming a dysfunctional American health care system into one worthy of our family and friends and sustainably affordable for everyone.

To achieve our mission, we foster an environment where all employees can thrive and contribute fully to address the needs of the various communities we serve. We are committed to creating and maintaining a supportive workplace that upholds our values and advances our goals.

Our Values:

• Honest
• Human
• Courageous

Our Workplace Model:

• For most teams, this means coming into the office two days per week.
• Employees living more than 50 miles from an office location, out of state employees, and employees in certain member-facing roles should work with their manager to determine in-office time based on business need.
• For employees with medical conditions that may impact their ability to work in-office, we are committed to engaging in an interactive process and providing reasonable accommodations to ensure their work environment is conducive to their success and well-being.

The Company reserves the right to require more presence in the office based on business needs, and requirements are subject to change with periodic reviews.

Physical Requirements:

Office Environment - roles involving part to full time schedule in Office Environment. Based in our physical offices and work from home office/deskwork - Activity level: Sedentary, frequency most of work day.

Equal Employment Opportunity:

External hires must pass a background check/drug screen. Qualified applicants with arrest records and/or conviction records will be considered for employment in a manner consistent with Federal, State and local laws, including but not limited to the San Francisco Fair Chance Ordinance. All qualified applicants will receive consideration for employment without regards to race, color, religion, sex, national origin, sexual orientation, gender identity, protected veteran status or disability status and any other classification protected by Federal, State and local laws.