Police Records Specialist

Metro Transit Police Department

The Metro Transit Police Department is one of the fastest growing agencies in the state due to the expansion of light rail and Rapid Transit Bus systems. We are a licensed police force committed to the safety of our customers and employees, serving eight counties and approximately 85 cities in the region. There is an authorized strength of 171 full-time officers, 55 community service offers, and 40 administrative staff dedicated to one thing: public safety on and near our transit system.

How your work would contribute to our organization and the Twin Cities region:

The Police Records Specialist applies specialized skills in the case management of all physical and electronic Metro Transit Police Department (MTPD) documents. Thoroughly reviews, interprets, and approves all documents following guidelines set by city, state, and federal agencies to ensure that true and complete data is available for statistical analysis and dissemination.

This posting will establish a six (6) month eligibility list for current and future positions.

What You Would Do In This Job

• Manage police records by creating, reviewing, approving, and coding through the utilization of the Field Based Reporting (FBR) database ensuring accurate and thorough data is collected for dissemination.
• Disseminate MTPD documents as requested to internal and external entities: redact police reports following the statutes provided by the Minnesota Data Practices Act; respond to requests from City/County Courts, Law Enforcement Agencies, Metropolitan Council Departments, Insurance Agencies, Law Firms, and the General Public.
• Validate both Advanced Public Safety (APS) and handwritten citations.
• Manage the access of Metropolitan Council employees, vendors, and contractors to MTPD buildings and logical data according to Bureau of Criminal Apprehension (BCA) standards by processing background information and creating accounts in the Criminal Justice Information Systems (CJIS) and NexTest.
• Maintain confidential information in multiple law enforcement programs that require advanced administrative skills to ensure accurate information is disseminated.
• Report monthly data for statistical use and accurate crime reporting within BCA and Federal Bureau of Investigation (FBI).
• Provide in-person/virtual training and help desk support for MTPD staff.
• Perform administrative tasks to support the daily operations and data management for the Records Unit.

What Education And Experience Are Required For This Job (Minimum Qualifications)

Any of the following combinations of experience (working for a Law Enforcement Agency or similar field such as Corrections, Attorney's Office, Dispatch, or Courts) and completed education (in Law Enforcement, Criminal Justice, Political Science, Police Dispatch, Records Management, or related field):

• High school diploma/GED with five (5) years of experience.
• Associates degree with three (3) years of experience.
• Bachelor's degree, or higher, with one (1) year of experience.

What Additional Skills And Experience Would Be Helpful In This Job (Desired Qualifications):

• Bachelor's or Associates degree in Law Enforcement, Criminal Justice, Political Science, Police Dispatch, Records Management or a related field.
• Experience using Microsoft Office Products (Word, Excel, Outlook, Teams).
• Experience with Minnesota Data Practices Act.
• Experience operating basic office equipment (computer, scanner, phone system, printer).
• Experience maintaining confidential information.
• Experience reviewing and interpreting official documents.
• Experience working and communicating with diverse populations.
• Strong attention to detail.

What Knowledge, Skills And Abilities You Should Have Within The First Six Months On The Job:

• Knowledge of elements of Crimes.
• Knowledge of pertinent federal, state, and local laws; codes and regulations.
• Knowledge of court procedures.
• Knowledge of law enforcement records management programs and records retention.
• Knowledge of principles and practices of the criminal justice system.
• Skills in Central Square Suite.
• Skills in Adobe Acrobat Pro.
• Ability to prioritize workload and multitask.
• Ability to communicate clearly and concisely, both orally and in writing.
• Ability to work independently with sensitive and confidential matters.
• Ability to solve problems effectively.
• Ability to perform under limited supervision.
• Ability to interpret and explain MTPD policies and procedures.
• Ability to use logic and reasoning to understand, analyze, and evaluate complex situations.

What You Can Expect From Us:

• We offer the opportunity to make a difference and positively influence the Twin Cities metropolitan area.
• We encourage our employees to develop their skills through on-site training and tuition reimbursement.
• We provide a competitive salary, excellent benefits and a good work/life balance.

More about why you should join us!

Additional Information

Union/Grade: Non-Represented Classified (NRC) / Grade E FLSA Status: Non-Exempt Safety Sensitive: No What your work environment would be: You would perform your work in a standard office setting. Work may sometimes require travel between your primary work site and other sites. What steps the recruitment process involves:

1. We review your minimum qualifications.
2. We rate your education and experience.
3. We conduct a structured panel interview.
4. We conduct a selection interview.

Once you have successfully completed the steps above, then: If you are new to the Metropolitan Council, you must pass a drug test (safety sensitive positions only), and a background check which verifies education, employment, and criminal history. All applicants' background checks and fingerprints must be cleared by the Criminal Bureau of Apprehension in order to be a user of their CJIS system. Failure to be cleared by BCA will automatically nullify any job offer extended. A driving record check and/or physical may be conducted if applicable to the job. If you have a criminal conviction, you do not automatically fail. The Metropolitan Council considers felony, gross misdemeanor and misdemeanor convictions on a case-by-case basis, based on whether they are related to the job and whether the candidate has demonstrated adequate rehabilitation. If you are already an employee of the Metropolitan Council, you must pass a drug test (if moving from a non-safety sensitive position to a safety sensitive position) and criminal background check if the job you're applying for is safety sensitive, is a supervisory or management job, is in the Finance, Information Services, Audit, or Human Resources departments, or has access to financial records, files/databases, cash, vouchers or transit fare cards. All applicants' background checks and fingerprints must be cleared by the Criminal Bureau of Apprehension in order to be a user of their CJIS system. Failure to be cleared by BCA will automatically nullify any job offer extended. A driving record check and/or physical may be conducted if applicable to the position. IMPORTANT: If you make a false statement or withhold information, you may be barred from job consideration. The Metropolitan Council is an Equal Opportunity, Affirmative Action, and veteran-friendly employer. The Council is committed to a workforce that reflects the diversity of the region and strongly encourages persons of color, members of the LGBTQ community, individuals with disabilities, women, and veterans to apply. If you have a disability that requires accommodation during the selection process, please email View email address on click.appcast.io.