Administrative Coordinator - Financial Operations

Job Summary The Administrative Coordinator – Financial Operations provides high-level administrative and operational support to corporate departments. This role blends traditional administrative coordination with financial data support, including managing departmental operations, tracking revenue‑related documentation, maintaining Excel spreadsheets, and assisting with basic account tracking (such as invoicing and billing support). This role serves as a key resource for department staff, handles confidential financial information with discretion, and acts as a liaison with other departments to facilitate smooth, compliant operations. Essential Functions Data & Spreadsheet Management: Maintains, updates, and reviews departmental Excel spreadsheets, ensuring accuracy of financial data, tracking metrics, and formatting reports for leadership review. Manages administrative workflows, including processing and coding invoices, verifying support documentation, and routing for financial approvals. Project & Milestone Tracking: Supports departmental projects by tracking milestones, managing documentation, and providing regular status updates to stakeholders. Serves as the primary point of contact for internal and external inquiries, handling sensitive matters professionally and directing communications appropriately. Manages complex calendars for department leaders, scheduling high‑priority meetings, conferences, and events while anticipating conflicts and ensuring smooth coordination. Maintains organized records, filing systems, and confidential information with high accuracy, adhering to compliance and privacy regulations. Assists with travel arrangements and processes related documentation, including itineraries and expense reports. Acts as a liaison to support cross‑departmental collaboration and communication, proactively following up on action items and aligning department initiatives with organizational goals. Qualifications H.S. Diploma or GED required; Bachelor’s Degree in Business Administration, Finance, or related field preferred. 3–5 years of experience in an administrative or operational support role required. Prior experience in a public accounting firm, corporate finance department, or high‑volume revenue cycle environment strongly preferred. Demonstrated experience with basic transactional accounting support (e.g., AP/AR, billing, or invoicing support) preferred. In‑office Setting Knowledge, Skills and Abilities Advanced knowledge of office management procedures, including scheduling, document preparation, and project support. Proficiency in Google Suite, Microsoft Office Suite (Word, Excel, PowerPoint), and experience with office technology and software. Strong numerical aptitude and attention to detail, with the ability to review financial documents, claims, or invoices for accuracy. Strong communication skills for engaging with executives, stakeholders, and department staff professionally. Excellent organizational skills with the ability to prioritize tasks, handle multiple responsibilities, and meet deadlines. High level of discretion and integrity when handling confidential financial and organizational data. #J-18808-Ljbffr