Remote Document Control Specialist

Job Description

AAA Service LLC is seeking a highly organized and detail-oriented Remote Document Control Specialist to manage, organize, and maintain company documents while ensuring accuracy, security, and compliance with internal policies. This role is responsible for controlling document workflows, maintaining electronic records, supporting operational teams, and ensuring business documentation remains current, accessible, and properly archived.

The ideal candidate is dependable, process-driven, and capable of maintaining a high level of accuracy while working independently in a remote environment.

Key Responsibilities

* Manage the creation, organization, distribution, and storage of company documents and records.

* Maintain document control procedures and ensure compliance with company standards.

* Review documents for completeness, formatting, and accuracy before distribution.

* Track document revisions, approvals, and version histories.

* Maintain secure electronic filing systems and ensure proper record retention.

* Coordinate document requests and provide timely access to authorized personnel.

* Support internal departments with document preparation and administrative projects.

* Monitor document workflows to ensure deadlines and compliance requirements are met.

* Assist with audits by preparing and organizing requested documentation.

* Protect confidential business information while performing all assigned responsibilities.

Qualifications

* High school diploma or equivalent required; associate’s or bachelor’s degree in Business Administration, Information Management, or a related field is preferred.

* Previous experience in document control, records management, administrative support, or office administration is preferred.

* Excellent organizational and time management skills.

* Strong written communication and proofreading abilities.

* Ability to work independently and manage multiple priorities.

* Exceptional attention to detail and commitment to accuracy.

* Professional communication and problem-solving skills.

Required Skills

* Document control

* Records management

* Electronic document management systems

* Microsoft Office Suite

* Google Workspace

* Data entry

* File management

* Business communication

* Organizational skills

* Time management

* Problem-solving

* Attention to detail

Compensation and Schedule

* Competitive hourly compensation ranging from $29.00 to $38.00 per hour, based on experience and qualifications.

* Consistent weekly work schedule.

* Paid training and onboarding.

* Performance-based compensation reviews.

* Flexible remote work schedule within established business operating hours.

Benefits

* Competitive compensation

* Paid training

* Health, dental, and vision insurance

* Paid time off

* Paid holidays

* Retirement savings plan with company match

* Employee Assistance Program

* Professional development opportunities

* Career advancement opportunities

* Remote work environment

* Employee recognition programs

* Collaborative and supportive workplace culture

Preferred Qualifications

* Experience with electronic document management systems (EDMS).

* Knowledge of document retention and records management practices.

* Ability to manage confidential information with discretion.

* Experience supporting compliance, quality assurance, or operational documentation.

Work Environment

This position is fully remote and requires a reliable internet connection, a dedicated home office workspace, and the ability to maintain confidentiality while managing sensitive company documentation.

Equal Employment Opportunity

AAA Service LLC is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all qualified applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other status protected by applicable law.