Vibee - Senior Production Manager

Senior Production Manager

Vibee builds unforgettable destination experiences for fans around the world. Founded by Live Nation, the world's leading live entertainment company, and Insomniac, Vibee provides fans the opportunity to immerse themselves in the best music and entertainment events on land and sea. From curated activations to bespoke festival packages, Vibee creates transformative moments in the most sought after destinations.

The Role

This role will be reporting to the Sr. Director of Global Experiences. The Senior Production Manager role will be responsible for guiding the Production Operations team in the planning and execution of Vibee programs, curated experiences and festival integrations. This role will work with the Sr. Director of Global Experiences to bring the department vision down to execution level, by leading Project and Production Managers in concept ideation, production coordination, agency selection, permitting, budgeting and project execution. They will collaborate with cross-functional teams including Fan Experience, Marketing, Properties, Legal, and Finance, among others to ensure seamless delivery of events that drive impact and engagement, while staying within budgetary, legal and operational needs.

Responsibilities

Strategic Development

• Align with Sr. Director of Global Experiences on company goals to manage and plan for the overarching Vibee strategy and event lineup throughout the year
• Identify and develop departmental structure, including SOPs, workshops and templates, that will train the team in their roles and responsibilities
• Work with Internal Operations teams to understand needs and identify opportunities for operational realignment (i.e., BizOps, Properties, Legal, Finance)
• Develop strategy for inclusion of revenue touchpoints throughout all events
• Own event budgets, from planning and approvals to tracking and reporting, while working towards spend efficiency

Project Management

• Guide Project Managers (PMs) and Coordinators (PCs) in project management planning, helping to track timelines, project progress, and providing updates as needed to key stakeholders
• Drive concept ideation for each project to ensure integration of creative, strategic, and guest-first approaches
• Collaborate with internal and external cross-functional teams to align strategy, messaging, planning, and execution needs
• Manage PMs to ensure that programs meet assigned deadlines from ideation through execution, and review progress to catch potential issues before they arise
• Collaborate with PMs for all contractual, permitting and licensing needs, ensuring all documentation is accurate and properly executed
• Support PMs in planning for and tracking, reporting, and optimization of event performance to deliver best-in-class experiences for guests, talent, and stakeholders
• Assist PMs in talent relations, presentations, and negotiations, when necessary
• Recommend and manage agencies and internal/external production partners, ensuring excellence and budget discipline
• Assist in the creation and management of labor schedules and budgets as required per project and with the assistance of PMs
• Assist in seasonal staff interviewing, onboarding and training to ensure consistency with all new hires

Qualifications

• Minimum of 10 years of experience leading large-scale live event production, conventions, music festivals, or brand activations in music, entertainment, or media
• Strong background in project management, event planning and production, logistics, and agency/vendor management
• Experience in Talent Relations or B2B2C sales or development is a plus
• Minimum of 5 years experience managing a team of 5+ members
• Skilled in cross-functional leadership, aligning and coordinating multiple stakeholders and external agencies toward a common vision.
• Experience with management of multiple and continuously overlapping projects
• Proven expertise in budget ownership, including managing, planning and reconciling large budgets
• Fluent in English, Spanish a plus
• Required Education: BS, ideally with a background in fields such as Event Management, Live Entertainment Management, Hospitality Management, Music Business, Marketing, Communications
• PMI/PMP Certification is a plus
• Ability to forge positive relationships
• An understanding of how to present yourself in business situations, with stakeholders both internal and external
• Comfortable with discussing project needs with all types of stakeholders
• Strong organizational skills and attention to detail
• Proficiency with Google Workspace Suite and Microsoft Office; familiarity with Asana, Airtable, and Creative Asset Management systems are a plus

Work Environment

• Position will expose candidate to sensitive company information and so must maintain strict confidentiality
• Must exercise the utmost discretion in dealing with staff, vendors, and business associates regarding sensitive matters
• Flexibility to work evening and weekend hours as needed to support event schedules.
• Must be willing to travel to event sites as required by project needs.
• Ability to work in busy environments and tolerate noise during event production.
• Some physical activity may be required (e.g., lifting up to 20 pounds).
• Must be able to tolerate loud noise levels and drastic temperature climates while working on site at various event location
• Must be able to work in open concept office space.

Applicants for employment in the U.S. must possess work authorization, which does not require sponsorship by Insomniac for a visa.

Equal Employment Opportunity

We aspire to build teams that reflect and support the fans and artists we serve. Every day we aim to promote environments where everyone can be themselves, contribute fully, and thrive within our company and at our events. As a growing business we will encourage you to develop your professional and personal aspirations, enjoy new experiences, and learn from the talented people you will be working with.

Insomniac strongly supports equal employment opportunity for all applicants regardless of age (40 and over), ancestry, color, religious creed (including religious dress and grooming practices), family and medical care leave or the denial of family and medical care leave, mental or physical disability (including HIV and AIDS), marital status, domestic partner status, medical condition (including cancer and genetic characteristics), genetic information, military and veteran status, political affiliation, national origin (including language use restrictions), citizenship, race, sex (including pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, and gender expression, sexual orientation, intersectionality, or any other basis protected by applicable federal, state or local law, rule, ordinance or regulation.

We will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Ordinance, San Francisco Fair Chance Ordinance and the California Fair Chance Act and consistent with other similar and / or applicable laws in other areas.

We also afford equal employment opportunities to qualified individuals with a disability. For this reason, Insomniac will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual with a disability who is an applicant consistent with its legal obligations to do so, including reasonable accommodations related to pregnancy in accordance with applicable local, state and / or federal law. As part of its commitment to make reasonable accommodations, Insomniac also wishes to participate in a timely, good faith, interactive process with a disabled applicant to determine effective reasonable accommodations, if any, which can be made in response to a request for accommodations. Applicants are invited to identify reasonable accommodations that can be made to assist them to perform the essential functions of the position they seek. Any applicant who requires an accommodation in order to perform the essential functions of the job should contact a Human Resources Representative to request the opportunity to participate in a timely interactive process. Insomniac will also provide reasonable religious accommodations on a case-by-case basis.

Hiring Practices

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Insomniac recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. Insomniac may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, internet recruiting, job fairs, college recruiting and search firms.

Please note that the compensation information provided is a good faith estimate for this position only and is provided pursuant to the California Salary Transparency in Job Advertisements Law. It is estimated based on what a successful California applicant might be paid. It assumes that the successful candidate will be in California or perform the position from California. Similar positions located outside of California will not necessarily receive the same compensation. Insomniac takes into consideration a candidate's education, training, and experience, as well as the position's work location, expected quality and quantity of work, required travel