Assistant Research Administrator, Cardiovascular Research Institute

Research Assistant

Completes clerical and administrative tasks in support of unit's sponsored programs and research mission. This may include coordinating pre-award &/or post-award processes; completing internal or external forms for any/all portions (including budget) of a proposal or award; collecting, distributing &/or archiving proposal and award related documents; using spreadsheets to calculate budgets and track data &/or data analysis.

Specific Responsibilities:

• Pre-Award: Completes pre-award administration of grant &/or contract activities. Prepares proposals. Obtains approvals. Develops straightforward budgets using spreadsheets. Updates bio sketches. Formats & uploads files to electronic platforms. Collects &/or distributes information both internally &/or externally to/from faculty, staff, students, etc. Tracks proposal due dates and follows up/coordinates proposal routing as needed.
• Post-Award: Completes routine post-award administration of grant &/or contract activities. Processes purchase orders & cost transfers. Reconciles budget statements. Tracks expenses via spreadsheets. Monitors project balances and end dates. Coordinates core resource account set-up and maintenance. Provides data needed for the preparation of interim and final financial and technical progress reports. Processes account close-out activities.
• Financial: Completes day-to-day financial transactional activities for grants &/or contracts (obtaining approvals as necessary). Completes day-to-day financial transactional activities for department (obtaining approvals as necessary). Updates spreadsheets. Processes travel reimbursements. Assigns P-card expenses. Transfers expenses. Purchases lab &/or office equipment &/or supplies, etc. Monitors sponsored and non-sponsored budgets. Ensures timely payment of invoices. Reconciles accounts. Provides financial data, analysis &/or reports for inclusion within grant, contract &/or department budget.
• Compliance: Tracks, update, process, and submit required forms &/or reports related to compliance. Learns about compliance related issues & activities.
• Miscellaneous: Performs other duties as assigned.

Minimum Qualifications: Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience.

Minimum Competencies: (Skills, knowledge, and abilities.) Organization, time management, detail oriented

Preferred Competencies: (Skills, knowledge, and abilities) Demonstrated skill/knowledge in proficient use of Microsoft Office, including Excel, Word, and Outlook. Demonstrated skill/knowledge of financial reporting.

Target hiring range for this position will be between $19.89 - 25.64 per hour. Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.