Training Program Coordinator

Summary This full-time contract position will work within in the corporate Technical Training Center. This position will provide training support to the corporate apprentice, journeyman, craftsman and continuous training programs and will perform related clerical/administrative tasks. In addition, the position will: provide data entry on multiple computer applications; coordinate schedules; and research answers for policy application. This position will assist the COR with training contracts and conduct annual training needs assessments, track training plan execution, and develop training reports Position Responsibilities Administrative/Clerical Support (70%) Verifies group/organization timekeeping is accurate and follows corporate established guidelines, policies, and negotiated bargaining agreements Prepares travel authorization and arrangements for management and staff travel using online systems such as Concur (corporate travel software), etc. Prepares travel vouchers. Performs data entry for P-card transactions, materials requests and invoices. Answers telephone calls and responds to routine telephone requests that have standard answers; Sorts and distributes incoming mail; prepares outgoing mail, including bulk mailing packages. Maintains calendars, makes appointments, and arranges for meeting rooms Establishes and maintains office files and provides clerical support, preparing forms for district functions, maintaining catalogs and posting (filing) changes to manuals. Process and submit requests to manager for approval for needed office supplies Serves as point-of-contact person for district or other office personnel Coordinates and assists manager with development of annual managers’ and employees’ performance appraisal plans Provides a wide variety of administrative/clerical tasks for the managers and staff for the assigned organization, managers and support staff Assist the Manager and staff in the development and draft of Standard Operating Procedures, governance, and internal control procedures as changes and processes occur Organize, coordinate, schedule and verify appointments, meetings, conferences, and training for Managers and other staff as circumstances dictate, which may include: Scheduling and arranging meetings, conferences and training, including associated logistics and any necessary equipment. Attending meetings and taking meeting minutes / notes Assist employees and managers with completion of all required training by communicating what training is due, how to obtain training, submitting external training requests, and tracking training completion status. Schedule performance appraisals, progress reviews, mid-point reviews and discussions Arrange travel (domestic, invitational and foreign), such as airline arrangements, hotel accommodations, and rental car and shuttle reservations, which may include: Coordinate and assist managers and staff with Time & Attendance per established procedures, Provide overall administrative support to staff members by acting as the liaison with HCM, IT, SLMO, Workflow Connection, Security, Safety, Motor Pool, Facilities / Space Management and administrative services groups Assist with scheduling interviews through Fieldglass; preparing interview packets for assigned manager(s). Perform data entry, provide maintenance, tracking and reporting for a variety of organizational databases and management reports. Manage all records in accordance with the Information Governance & Lifecycle Management (IGLM) policy and procedure and compliance requirements Training Program Support (30%) Reserve rooms and coordinate room configuration and set-up. Verify supplies needed for program or courses are in room. Schedule and coordinate Instructors. Provide data monitoring, entry and tracking in HRMIS enterprise learning system Collaborate with staff, business units and procurement to support COR responsibilities Participate in developing and conducting training needs assessments/surveys, and analyze the information and data obtained in order to anticipate training needs for specific categories of positions that involve fairly well defined and readily understood duties Review training needs assessments and create statistical reports that show what training needs to be provided to who, how many, where and when. Provide reports to manager for forecasting training needs. Develop and coordinate Apprentice Training Schedules. Compile budget data for corporate managers for long range planning of training and forecast for budget considerations. Prepare budgetary reports used for cost center budgeting and tracking, and work plan development for manager review: Support training development teams or committees as requested, by providing data, assisting with data analysis and taking meeting minutes Prepare, copy, and assemble training materials. Send complete inventory of materials and supplies to training sites for courses. Assist training self-service program coordinators by processing requests for external training catalog numbers and by pulling completion reports and compiling and summarizing data using Word and Excel. Initiate/record training evaluations using Survey Monkey or other survey methods. Enter survey data, send surveys to learners and run various survey reports. Make edits and updates to training materials as requested by training specialists or supervisor. Maintain training information in HRMIS and verify accuracy. Create and send various training correspondence, communications, and marketing materials. Update standard operating procedures and job aids as needed. Prepare and send monthly, quarterly/semi-annual, and ad hoc reports for assigned training programs. Follow up and document findings on no shows and other attendance issues related to training courses. Requirements Education & Experience: A Bachelor’s degree in Business Administration, Business Management, Business Operations or a related field is preferred With an applicable Bachelor’s degree, 2- years of experience is required. With an applicable Associate’s degree, 4+ years of experience is required. Without an applicable degree, 6+ years of experience is required. Required Technical Skills & Experience 2+ years’ experience performing administrative functions in an automated learning management system 2+ years of relevant work experience in administrative support functions Working knowledge of SharePoint Preferred Skills & Experience Proficiency in Visio and Adobe Pro Proficiency in MS Project Pre-Employment Requirement All employment offers are contingent upon successful completion of our pre-employment screening that may include drug testing, background/criminal check, and if applicable, must meet eligibility requirements for access to classified information. APR Staffing is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. About APR Staffing APR Staffing was born from the merger of two well-respected technical staffing firms in Portland. ieSolutions and Data Resource Group. Both companies have been recent award winners for the Portland Business Journal's Fastest-Growing Private Companies. The two firms, now as APR Staffing, make for one of the fastest-growing and most-respected professional and technical staffing companies in Oregon and Southwest Washington. Collaborating with our customers, we augment their workforce with technical and administrative professionals. We provide only high-caliber, professional-grade resources throughout the Pacific Northwest. #J-18808-Ljbffr APR Staffing