Accounts Payable Analyst

Job Description Accounts Payable Specialist / AP Analyst Contract to hire role Remote on Fridays Position Summary We are seeking a detail-oriented and adaptable Accounts Payable professional to support full-cycle AP operations in a fast-paced environment. This role will be responsible for high-volume invoice processing, vendor management, reconciliations, month-end close support, and process improvement initiatives. The ideal candidate is highly organized, audit-focused, technically proficient, and capable of serving as a dependable partner to the AP Manager while collaborating cross-functionally with Procurement, Accounting, Finance, and Operations teams. Key Responsibilities Perform full-cycle Accounts Payable processing including invoice entry, coding, approvals, vendor maintenance, payment processing, and check runs. Process high-volume invoices accurately and within established deadlines and payment terms. Manage vendor relationships and respond to inquiries regarding invoice status, payment discrepancies, and account reconciliations. Prepare and maintain vendor records including W-9 collection, 1099 processing, and compliance documentation. Review and reconcile corporate card transactions and employee expense reports. Support ACH, wire, and check payment processing activities. Month-End Close & Reconciliations Assist with month-end close activities including invoice accruals, expense accruals, and AP reconciliations. Prepare supporting documentation and schedules for audits and management reporting. Ensure proper backup documentation is maintained for all financial transactions and journal entries. Reconcile AP aging and resolve outstanding discrepancies timely. Discrepancy Resolution & Cross-Functional Support Investigate and resolve purchase order, invoice, and receipt discrepancies. Partner with Procurement, Receiving, Operations, and vendors to resolve matching issues and payment delays. Escalate unresolved discrepancies appropriately while maintaining professional vendor communication. Provide backup support for other accounting and AP team functions as needed. Process Improvement & Systems Identify opportunities to improve AP workflows, accuracy, efficiency, and internal controls. Support implementation and optimization of ERP systems, OCR/invoice automation tools, and electronic workflows. Maintain organized electronic records and ensure compliance with company policies and audit standards. Participate in special projects and continuous improvement initiatives. Qualifications Associate’s or Bachelor’s degree in Accounting, Finance, Business, or related field preferred. 3+ years of Accounts Payable experience with full-cycle AP responsibilities. Experience in high-volume invoice processing environments. Strong understanding of AP processes, accruals, reconciliations, and vendor management. Experience processing 1099s and managing vendor compliance documentation. Ability to multitask, prioritize urgent requests, and adapt in fast-paced environments. Strong analytical, organizational, and problem-solving skills. Excellent communication and customer service abilities. Systems & Technical Skills Experience with one or more of the following preferred: ERP Systems: SAP, Oracle, NetSuite, Microsoft Dynamics, JD Edwards, PeopleSoft, Workday, Sage, or similar OCR / AP Automation Tools: Kofax, Concur, OpenText, Basware, Tipalti, Coupa, Ariba, or similar Advanced Microsoft Excel skills including Pivot Tables, VLOOKUP/XLOOKUP, formulas, and reconciliations Experience with electronic invoice workflow and document management systems Preferred Attributes Strong attention to detail with a focus on accuracy and compliance. Ability to work independently while supporting broader team objectives. Proactive mindset with willingness to take ownership of issues through resolution. Flexible and adaptable team player capable of handling shifting priorities and urgent requests. Demonstrated ability to improve processes and contribute to operational efficiency. #J-18808-Ljbffr The Private Company