Billing Coordinator II (11409)

Billing Coordinator II

Conco Services LLC is looking for a Billing Coordinator II for our Gonzales, LA location.

With hundreds of people working around the world, the Conco team is global, diverse, and passionate about delivering quality products and services to our customers. In condenser cleaning, nondestructive testing, leak detection, water-jet cleaning, and many more service lines. Conco offers a wide variety of opportunities on which to build a valuable and rewarding career!

At Conco we offer competitive salary, health, vision, and dental coverage, and great opportunities for advancement. If you're looking for employment with a long-recognized company throughout the Power Generation & Petro-Chemical Industries with over 100 years' experience, you found it!

Position Summary

The Billing Coordinator II will be responsible for but not limited to calculating invoice values based on customer purchase orders and reports from operations of work performed and equipment used, and issue final invoices upon approval.

Essential Functions and Responsibilities

• Develop and maintain integrated accounting and financial management systems to support accurate financial reporting and operational efficiency
• Review and validate Job Day report in NetSuite to ensure accuracy and completeness
• Oversee the tracking and summarization of job-related costs assigned to support accurate and timely project billing
• Research, resolve, and troubleshoot billing discrepancies and issues in a timely manner
• Prepare monthly support documentation for unbilled accounts receivable and coordinate the posting of monthly accrual entries
• Direct the preparation, processing, and timely distribution of customer invoices through NetSuite to support prompt payment collection
• Manage milestone billing schedules and ensure invoices are issues upon completion of services
• Collaborate with Accounting, Finance, and other departments to support the external financial statement audits
• Identify process inefficiencies, resolve issues, and recommend process improvements enhance workflow
• Partner with cross-functional teams, including Sales, Operations, and IT to support business needs and resolve system and/or process challenges
• Provide training, guidance, and support to junior team members, promoting development and effective execution of responsibilities
• Review accounting records and financial data to ensure accuracy, completeness, and reliability prior to reporting to company management
• Establish and monitor key performance indicators (KPIs) to evaluate team performance, identify trends and drive continuous improvement
• Perform other essential duties and responsibilities as assigned

Qualifications and Skills

• Highschool Diploma or Equivalent
• 2-5 Years of relevant experience as a billing coordinator in the industrial services industry.
• Handle more complex billing tasks (e.g., reconciliations, billing adjustments, dispute resolution)
• Work more independently than a Level I.
• Experience with milestone billing or progress payments
• Possibly train or guide junior team members
• General understanding of generally accepted accounting principles and their application within the company
• Set and track key performance indicators (KPIs) to assess performance of department team members.
• Working knowledge of the TRACK and/or equivalent customer billing portals.
• Critically review the accounting records for accuracy and completeness prior to sharing information with company management.
• Must be authorized to work within the United States.
• Equivalent combination of experience and training which provides the required knowledge, skills and abilities.

Physical Requirements

• Ability to use a keyboard, mouse, and various office equipment (such as printers, phones, and fax machines) to complete assigned duties.
• Ability to sit for extended periods while working at a desk or computer.
• Adequate vision (with or without correction) to read documents, emails, and work on a computer screen.
• Sufficient hearing to engage in conversations and participate in phone calls and meetings.
• Occasionally lift and carry files or office supplies up to 25 pounds.
• Occasional walking, standing, and bending to perform tasks, access files, or attend meetings.
• Ability to work in a typical office setting with moderate noise levels, varying temperatures, and exposure to computers.

Work Environment

The work environment is primarily office-based, requiring employees to perform tasks while seated at a desk for extended periods. Daily responsibilities include using a computer, handling documents, and engaging in virtual or in-person meetings. The atmosphere is quiet and professional, with opportunities for collaboration in designated spaces. Employees should be comfortable with prolonged focus on detailed tasks and occasional light physical activity, such as retrieving office supplies or attending in-office meetings.