Administrative Services Coordinator

Administrative Services Coordinator

The New York City Department of Youth and Community Development (DYCD) invests in a network of community-based organizations and programs to alleviate the effects of poverty and to provide opportunities for New Yorkers and communities to flourish. Maintain adequate stationery supplies inventory for agency staff use. Organize the stockroom to ensure supplies are easy to locate. Ensure supplies are appropriately organized and stored. Order supplies from the DCAS Central Storehouse and Staples. Ensure we have an adequate supply of stationery on hand for staff distribution upon request. Make sure to properly distribute stationery supplies to staff upon receiving requests through the Service Now database portal. Supplies are distributed adequately within the prescribed deadline. Assist with inventory counts and stock audits To ensure all agency copiers and printers are functional and submit service tickets as needed. Ensure we have adequate paper and toners for copier replenishment. Assist Facilities in the coverage of multiple locations via tracking requests submitted in the ServiceNow Portal system, including but not limited to rectifying facilities-related issues, troubleshooting copiers/other office machinery, and arranging table/chair set up in Agency meeting spaces. Serve as backup to mailroom staff by picking up and delivering mail to 2 Lafayette Street, 123 William Street, 59 Maiden Lane, and other locations. Assist in the loading/unloading of the vehicle. Moving packages, assisting loaders and transporters by following safety guidelines for lifting and material handling. Assist the agency ATC in managing DYCD vehicles' utilization and daily maintenance. Monitor and maintain a track record of all agency-authorized drivers and ensure they comply. Maintain the proper records of all the above. Operate various types of vehicles and transport the Agency Commissioner and Senior Staff to scheduled meetings and events. Operates vehicles safely and efficiently. Adheres to the schedule when operating the vehicle. Ensure that all traffic laws are fully observed.

Minimum Qualifications

1. A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or 2. High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or 3. Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.

Preferred Skills

- Driver's License required - Proficient in Microsoft Office - Candidate must be able to lift 75lbs.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education's website at

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.