Online Business Manager | Full time | Remote | PH Based

What to Expect

• Salary: $1,200 USD per month + HMO

• Hours: Full-Time (40 hours per week).

• Schedule: Mountain Standard Time (MST). Requires consistent daily availability during MST business hours to keep pipelines and communications running smoothly.

• Working Style: Highly collaborative yet deeply autonomous. Leadership is looking for a proactive partner who brings structured solutions, not just operational questions.

• Growth Opportunity: Long-term potential—as backend structure is solidified and trust deepens, your operational scope and strategic impact will expand.

About the Role

Our executive team needs a true operational right-hand—someone who can step in, bring calm to the chaos, and build the behind-the-scenes systems that allow a growing business to thrive. This is far beyond a basic "task-ticker" position.

As our Online Business Manager – Virtual Assistant , you will be the operational backbone managing three distinct, active revenue pipelines: 1:1 Coaching, the Better Together Circle, and Group Coaching . Your main mission is to build, streamline, and maintain the backend infrastructure so all three streams run flawlessly without executive oversight on every detail. If you are a process-minded CoWorqer who thrives in fast-paced digital environments and takes deep pride in creating order out of complexity, this role was built for you.

What You'll Be Doing

• GoHighLevel System Architecture: Build, optimize, and oversee complex GoHighLevel (GHL) infrastructure—managing contact tags, automated campaigns, email drips, and pipeline workflows across all three coaching offers.

• End-to-End Client Onboarding: Deliver a high-touch onboarding experience for new clients, managing intake forms, fillable PDFs, welcome email sequences, and platform access with care and precision.

• Email Campaign Execution: Manage email marketing from start to finish—coordinating copy, technical setup, list segmentation, and scheduled deployment.

• Social Inbox Management: Monitor and respond to incoming social DMs across Facebook, Instagram, and LinkedIn , ensuring every lead, inquiry, or client message receives a timely, thoughtful response.

• Asset & Presentation Creation: Produce polished presentation decks and operational support materials using Canva and Google Workspace .

• Visibility Coordination: Partner across the marketing team to align promotional pushes, amplify brand visibility, and ensure marketing strategy links directly into sales pipelines.

• AI-Leveraged Execution: Actively integrate ChatGPT Pro into your daily workflow to draft copy, refine systems, solve operational problems, and move with higher leverage.

• Proactive Gap Identification: Continuously audit day-to-day operations, spotting process bottlenecks or gaps and building preventative structures before problems hit client flow.

What We're Looking For (Non-Negotiables)

• 3+ Years GoHighLevel Expertise (Non-Negotiable): Advanced, hands-on fluency in GHL is mandatory. GHL is the operational backbone of this business; you must be able to hit the ground running with zero basic training needed.

• Power AI User: Active subscriber and daily user of ChatGPT Pro . You leverage generative AI as a core productivity tool for drafting, brainstorming, and execution speed.

• Skilled Operational Generalist: Able to move fluidly between systems tech, client onboarding, asset creation, and workflow management without getting bogged down.

• Clear & Courageous Communication: Direct, confident, and proactive communicator. You aren't afraid to speak up, flag operational risks early, and offer clear recommendations to leadership.

• High Ownership & Curiosity: Naturally inquisitive and resourceful. You solve problems independently, ask sharp questions, and own outcomes from end to end rather than waiting for micro-instructions.