Accounting Manager

Job Description

Job Description

This position oversees payroll, general ledger accounting, financial statement preparation, accounts receivable, accounts payable, tax reporting, retirement plan administration, and financial compliance for the company and its affiliated entities. The Accounting Manager works closely with executive leadership, external CPAs, insurance brokers, and regulatory agencies to support the financial health and strategic goals of the organization.

Essential Duties and Responsibilities

Financial Management

• Maintain the general ledger for BDA and four affiliated LLCs.
• Prepare accurate monthly, quarterly, and annual financial statements.
• Perform month-end and year-end closing procedures.
• Reconcile bank accounts, balance sheet accounts, and other financial records.
• Ensure accounting records are maintained.

Payroll Administration

• Process weekly payroll accurately and on schedule.
• Prepare and submit all federal, state, and local payroll tax filings.
• Maintain payroll records and ensure compliance with applicable labor laws.
• Prepare annual payroll reporting, including W-2s and other required filings.

Tax Compliance

• Prepare and file state use tax, excise tax, and other required tax reports related to company operations.
• Assist with annual tax planning and coordinate with the company's CPA for financial reviews and tax return preparation.
• Maintain compliance with federal, state, and local tax regulations.

Financial Reporting

• Prepare monthly and year-end financial reports.
• Provide financial reports and analysis to management.

Accounts Receivable and Accounts Payable

• Oversee Accounts Receivable and collections.
• Oversee Accounts Payable processes and vendor payments.
  
• Maintain accounting records for all affiliated LLCs.

Insurance and Benefits Administration

• Administer the company's retirement plan.
• Coordinate general liability programs
• Assist with annual insurance renewals and audits.

Compliance and Administrative Responsibilities

• Maintain an active Notary Public commission as needed for company business.
• Download company credit card transactions and upload.
• Update and communicate the annual IRS standard mileage reimbursement rate.
• Complete annual state business registrations and corporate filings.
• Maintain company financial records in accordance with applicable laws and company policies.
• Assist with internal and external audits.

Additional Responsibilities

• Recommend improvements to accounting procedures and internal controls.
• Maintain confidentiality of financial and employee information.
• Perform other accounting and administrative duties as assigned.

Qualifications

Education

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred.
• Equivalent combination of education and experience may be considered.

Experience

• Five (5) or more years of progressive accounting experience.
• Experience processing payroll and payroll tax reporting.
• Experience maintaining a general ledger and preparing financial statements.
• Experience working with multiple business entities or LLCs preferred.
• Construction accounting experience, including job costing, project accounting, work-in-progress (WIP) reporting, retainage, subcontractor accounting, and construction-related tax reporting, is strongly preferred.
• Experience using Foundation® construction accounting software is strongly preferred.
• Advanced proficiency with Microsoft Excel and Microsoft Office applications preferred.

Knowledge, Skills, and Abilities

• Strong knowledge of accounting principles, financial reporting, and internal controls.
• Working knowledge of construction accounting practices, overseeing: including job costing, WIP schedules, subcontractor management, retainage, and lien waiver processes.
• Ability to effectively utilize Foundation® construction accounting software and other financial management systems.
• Excellent organizational, analytical, and problem-solving skills.
• High level of accuracy and attention to detail.
• Ability to prioritize multiple projects and meet deadlines.
• Strong communication and interpersonal skills.
• Ability to maintain confidentiality and exercise sound judgment.

Work Environment

This position is primarily performed in an office environment during normal business hours. Occasional additional hours may be required during payroll processing, month-end and year-end close, audits, and other critical reporting periods.