Residency/Fellowship Program Coordinator - Anesthesiology

Job Profile Summary This role focuses on supporting the education and development of employees or students by developing education, curricula, materials, and programs to support educational growth. In addition, this role performs higher education duties, working directly with clinical and academic staff to design and deliver academic and clinical education. An experienced level role that requires basic knowledge of job procedures and tools obtained through work experience and may require vocational or technical education. The majority of time is spent in the delivery of support services or activities, typically under supervision. Problems are usually routine, though interpretation or deviation from standard procedures may be required. Job Overview This position provides administrative and operational support for the residency program at Tufts Medical Center. It ensures compliance with Accreditation Council for Graduate Medical Education (ACGME) standards, manages scheduling, coordinates evaluations, and facilitates program logistics. The candidate serves as the key point of contact for residents, fellows, faculty, and institutional leadership related to educational needs and requirements, ensuring smooth program operations. Job Description Minimum Qualifications Associate’s degree OR completion of two (2) years of a Bachelor’s degree program. One (1) year of administrative experience. Preferred Qualifications Bachelor’s degree in healthcare administration, education, or a related field. Three (3) years of administrative experience in a healthcare or academic setting. Experience with GME, ACGME accreditation, and program coordination. Duties and Responsibilities Works with program leadership to maintain and distribute a resident's handbook. Processes and tracks CME resident reimbursements for qualifying educational expenses. Coordinates and administers in‑training examinations for residents. Manages daily operations of residency program, ensuring compliance with ACGME and institutional policies. Maintains accurate records and documentation for accreditation, evaluation, and reporting purposes. Coordinates bi‑annual Clinical Competency Committee (CCC) meetings and tracks milestone completion on ACGME portals. Manages Program Evaluation Committee (PEC) meetings, ensuring compliance with ACGME standards. Attends monthly coordinator meetings hosted by GME. Coordinates clinical and didactic schedules, ensuring appropriate faculty and resident assignments. Oversees resident rotation schedules, working with program leadership and hospital departments. Organizes and tracks evaluations, faculty feedback, and performance milestones using New Innovations. Enters and manages block schedule setup in MedScheduler and ensures synchronization with New Innovations. Manages New Innovations and the residency program evaluation system, creating new evaluation forms and tracking duty hours. Tracks faculty and resident completion of evaluations and sends out reminders. Manages residency and fellowship recruitment via ERAS and NRMP, coordinating interview days and faculty assignments. Supports Thalamus scheduling for applicant interviews and assists on interview days. Facilitates onboarding for new trainees, including credentialing, orientation, and compliance documentation. Maintains ACGME‑mandated records and reporting, including program evaluations and resident performance tracking. Supports annual program updates via WebADS. Uploads milestones twice a year to the ACGME and specialty board platform. Assists with self‑study and site visit preparation to ensure continued accreditation. Organizes and supports special events, including graduation and intern orientation. Maintains resident praise documentation, tracking positive feedback and commendations. Manages one‑time payments and time‑off requests for residents. Ensures accurate program letters of agreement (PLAs) per ACGME and institutional guidelines, collects signatures, and submits to GME for review and finalization. Physical Requirements Occasionally lift and/or move up to 25 lbs. Primarily a sedentary role, but may involve walking, standing, and operating office equipment. Frequent communication via phone, email, and in‑person meetings. Skills & Abilities Strong organizational and project management skills. Excellent communication and interpersonal skills. Ability to manage multiple priorities in a fast‑paced environment. Experience with Microsoft Office Suite, New Innovations, ERAS, and MedScheduler. High‑level attention to detail, discretion, and professionalism. Compensation At Tufts Medicine, we want every individual to feel valued for the skills and experience they bring. Our compensation philosophy is designed to offer fair, competitive pay that attracts, retains, and motivates highly talented individuals while rewarding the work you do every day. The base pay range reflects the minimum qualifications for the role. Individual offers are determined through a comprehensive approach that considers relevant experience, certifications, education, skills, and internal equity to ensure compensation is fair, consistent, and aligned with our business goals. Beyond base pay, Tufts Medicine provides a comprehensive Total Rewards package that supports your health, financial security, and career growth. Pay Range: $26.87 - $33.59 #J-18808-Ljbffr