Administrative Assistant Senior - AHS Med Admin, Service Line

Responsible for providing advanced administrative support to ensure the department flow and logistics. May handle sensitive information and is expected to maintain confidentiality at all times. Responsible for performing job duties in accordance with the mission, vision and values of Tampa General Hospital.

Essential Functions

• Demonstrates current knowledge and level of expertise required for effective executive level assistance and project management.
• Manages supervisor's calendar; arranges travel, lodging, and registration for conference attendee(s). Screens and answers most telephone/visitor inquiries.
• Responds to mail and reports, referring when necessary.
• Establishes, maintains, secures and revises record keeping and filing systems.
• Researches, compiles, consolidates and completes reports and documentation as required.
• Drafts, types, and finalizes correspondence, memos, reports, minutes or other documents.
• Anticipates and solves problems.
• Recognizes and acts on opportunities that will facilitate achieving the department's goals.
• Monitors office/supply or other designated expenses as evidenced by monthly budget variance report and provides annual recommendations for these or other department related expenditures to supervisor.
• Participates in educational programs to enhance growth.
• Reviews appointments with supervisor to check for duplication and his/her knowledge of daily events.
• Exhibits promptness in receiving and screening visitors, fielding telephone calls and answering inquiries.

This role will support our AHS Med-Admin Service Line, directly providing support and reporting to the Senior Administrator.

Education Qualifications

• High School Diploma or GED

Experience Qualifications

• High School Diploma/GED with four years of experience plus one relevant certification or Associates of Arts/Science degree in Business Management/Administration, Marketing, or Communication.

Skills and Abilities

• Proficiency/familiarity in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong Verbal and written communication skills to interact effectively with executives, colleagues and external parties
• Ability to efficiently prioritize tasks and manage time to meet deadlines
• Ability to manage multiple tasks and maintain records
• Basic troubleshooting skills for office equipment and software issues
• Ability to conduct payroll for designated area(s)
• Ability to track budgets and perform financial reconciliations
• Ability to manage calendars and schedule meetings
• Ability to participate in special projects as assigned
• Ability to maintain discretion and confidentiality with sensitive information