Procurement Analyst

Job Description and Duties

Are you looking for an exciting and fast-paced career? Join the California Governor's Office of Emergency Services (Cal OES) and be part of an organization that serves as a leader in emergency management and homeland security through dedicated service to all. We are looking for enthusiastic and motivated individuals to join our team. If you are interested in a challenging opportunity in a high-energy, team-oriented environment, you are encouraged to apply.

At the California Governor's Office of Emergency Services (Cal OES), we don't just respond to crises—we prepare communities to face them head-on. As a leader in emergency management and homeland security, we're looking for passionate professionals who thrive under pressure and want their work to truly matter.

The California Specialized Training Institute (CSTI) operates year-round from our main campus in San Luis Obispo and training sites across the state. We deliver over 100 specialized courses covering emergency management, officer safety, terrorism response, hazardous materials, disaster recovery, fire and rescue, and crisis communications - equipping first responders and emergency personnel with the skills they need when every second counts.

Step into a role where your analytical expertise helps power critical statewide training operations! CSTI is seeking a driven and detail oriented Analyst II to serve as our primary Administrative and Support Services Analyst, supporting effective and efficient training programs and facility operations that support California’s emergency response community.

As the Administrative & Support Services Analyst, you will independently perform complex and varied analytical staff services work, including:

• Procurement: Managing purchasing activities, ensuring CSTI has the supplies and resources needed for smooth training operations.
• Contracts: Coordinating and overseeing contract processes to support CSTI’s programs and facility needs.
• Training Program Coordination: Organizing course logistics, collaborating with instructors and students, and ensuring training delivery is consistent, efficient, and high quality.
• Administrative Policy Implementation: Applying and maintaining administrative policies, ensuring CSTI follows state guidelines and best practices.
• Records Management: Overseeing the organization, retention, and security of CSTI records.

If you are a proactive problem solver who thrives in a dynamic environment and enjoys work that makes a difference, CSTI invites you to join our team!

You will find additional information about the job in the .

Working Conditions

In Office : This position supports and manages the day-to-day business operations for Cal OES which is handled in an office location. This is not considered a hybrid telework position.

DMV Pull Program: Participation in the DMV Pull Program is required. The position(s) require(s) a valid Driver’s License (DL). You must answer the questions addressing your DL on your application. Ensure you provide your DL number, class, expiration date, and any endorsements and/or restrictions.

Special Requirements

Application Package Requirements

To have your application considered for this job opportunity:

• List the Job Code (JC) and Position Number for this position in the “EXAMINATION(S) OR JOB TITLE(S) FOR WHICH YOU ARE APPLYING” section on the State Application, STD. 678.
• List your most current employment history first in the “EMPLOYMENT HISTORY” section on the STD. 678.
• Provide the “From” and “To” dates with the month, day and year, the “Hours Per Week” that you worked and the Total Worked (Years/Months). You may include overtime hours.
• You must complete the “DUTIES PERFORMED” on the State Application ( do not note “see attached resume” in this section ). Failure to comply and your application is considered incomplete.
• SROA and Surplus are encouraged to apply and must submit a copy of their letter.
• Please note consideration shall be given to work experience gained in a part-time or full-time job, regardless of whether the job was a paid or a volunteer position or was within, or outside of, state service.

If using education to qualify please submit a copy of your transcripts. If selected, official transcripts will be required. Foreign education must obtain and submit verification of United States course/degree equivalency.

NOTE: Incomplete applications received may not be considered. Resumes are welcomed but do not take the place of the completed State Application STD 678. Applications received via fax or email will NOT be accepted. If you would like confirmation of receipt, please send certified mail.

**A candidate pool may be established for subsequent vacancies.**

**All hires may be subject to a criminal background check.**

**We encourage applicants to apply electronically.**

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

Professional Skills and Knowledge

• Strong understanding of procurement laws, regulations, and policies.
• Experience drafting, reviewing, and managing contracts, amendments, and solicitations.
• Knowledge of competitive bidding requirements, sourcing strategies, and market analysis.
• Ability to analyze contract terms, identify risks, and recommend solutions.

Technical Skills

• Proficiency with procurement systems (e.g., FI$Cal, Workday, or similar).
• Strong Excel skills for data analysis, tracking, and reporting.
• Ability to develop clear, compliant procurement documents (RFPs, RFQs, IFBs, SOWs).
• Familiarity with contract management software.

Analytical and Communication Skills

• Strong analytical abilities to evaluate proposals, cost sheets, and vendor compliance.
• Excellent written communication for drafting contracts and procurement documentation.
• Effective verbal communication skills for working with vendors, internal customers, and legal teams.
• Ability to interpret complex rules and explain them in plain language.

Behavioral Competencies

• Attention to detail and accuracy in documentation.
• Ability to prioritize multiple deadlines and manage high-volume workloads.
• Strong organizational skills and follow through.
• Customer service mindset with stakeholders and vendors.
• Integrity and ethical decision making.

Benefits

Cal OES employees are eligible for a number of benefits and working for us is a great opportunity to join a committed team. Benefits include but are not limited to the following:

• Excellent CalPERS state pension plan
• 401(k) and 457(b) Plans
• Flexible Schedules
• Generous paid time off
• Health, dental & vision insurance for the employee or the employee's family
• Investment in careers development
• Free Parking
• Located at a serene location near the beach on a secure military base

Benefit information can be found on the CalHR website and the CalPERS website.

Statement of Qualifications

All applicants must provide a Statement of Qualifications (SOQ) for the hiring manager’s review. Failure to include an SOQ may disqualify an applicant from consideration.

A resume in lieu of the SOQ responses and a standard or generic SOQ may disqualify an applicant from consideration.

Please review the Duty Statement and Desirable Qualifications for this position.

SOQ FORMAT INSTRUCTIONS:

• The SOQ should be no more than one page, single sided, single-spaced in 12-point Arial font.

PLEASE ANSWER THE FOLLOWING:

1. Describe your experience administering procurement activities. Include the types of procurements you have handled (e.g., goods, IT, services), your role in the process, and the outcomes achieved.

2. Describe your experience with contract development and management. Include the types of contracts you have handled, your specific responsibilities, and any notable outcomes.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is required and must be included.
• Statement of Qualifications - Please refer to the Statement of Qualifications (SOQ) section at the bottom of this job bulletin for the filing instructions and the SOQ Question(s). Applications submitted without the SOQ may not be considered.