Administrative Assistant/Receptionist

Administrative Assistant/Receptionist

CMTA (formerly AMA Group), a Legence company, is a leading Architecture, Engineering, and Construction (AEC) firm dedicated to delivering innovative and sustainable solutions for our clients. We are looking for a detail-oriented and proactive Administrative Assistant/Receptionist to join our team in our New York City office.

In this role you will be the first point of contact for our New York office, providing exceptional customer service to clients, visitors, and team members. The ideal candidate will be a proactive, detail-oriented individual with excellent communication skills and a professional demeanor.

As the Administrative Assistant/Receptionist, you will be tasked with the following responsibilities:

• Assist in the preparation and formatting of documents (ASRs, Response Letters, etc.), utilizing strong Word skills to create professional and polished documents
• Provide administrative support to teams as needed, including managing the office calendar, scheduling meetings, and coordinating conference rooms
• Coordinate lunch/breakfasts for team meetings (internal/external)
• Answer, screen, direct incoming phone calls, and greet visitors
• Work with the Plan Desk Administrator with FedEx, UPS, and Office Supplies
• Perform other administrative duties as assigned
• Providing coverage or support to various office operations functions as needed
• Welcoming and registering guests in accordance with building/security procedures

Associate's or Bachelor's degree preferred; or equivalent years of experience

• 3 - 5 years of experience
• A background in the AEC (Architecture, Engineering, Construction) industry is a plus
• Proven experience as a receptionist, administrative assistant, or similar role
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Excellent verbal and written communication skills
• Strong organizational and multitasking abilities
• Professional appearance and demeanor