Accounting Clerk II

Accounting Clerk

The accounting department contributes to PROSOCO's success by providing current, accurate and complete accounting services and financial information in a timely manner. Management benefits by having solid financial reporting at their fingertips for sound decision-making abilities to grow within the business community while maintaining their exceptional industry reputation. Accounting activities are conducted in an ethical manner in accordance with generally accepted accounting principles (GAAP).

Essential Functions

• Payroll Management: Administer payroll operations by processing bi-weekly payroll and monthly commissions, maintaining payroll system codes, ensuring compliance with tax and deduction regulations, establishing new tax accounts as needed, verifying timely tax payments, recording payroll journal entries, and supporting annual compensation and retirement plan activities.
• Financial Reporting: Support the organization's financial reporting processes by assisting with monthly statements, month-end close activities, account reconciliations, audit preparation, and the development of special financial reports and analyses.
• Data Optimization: Ensure the accuracy, integrity, and usability of financial and payroll data through consistent data entry practices, system maintenance, and ongoing data quality management.
• Expense Compliance: Review, prepare, and verify expense-related documentation to ensure accuracy, policy compliance, and proper accounting treatment of business expenditures.
• Stakeholder Communication: Serve as a point of contact for internal and external stakeholders by collaborating with HR, Sales, customers, and other departments to provide information, resolve inquiries, and support business processes.
• Database and Record Maintenance: Maintain accurate payroll, customer, and financial records by managing system data, supporting customer account setup and maintenance, and ensuring records are retained and disposed of in accordance with established policies and regulatory requirements.

Other

• Maintain cross-training proficiency in Accounts Payable (AP) and Accounts Receivable (AR) functions.
• Complete all assigned training courses.
• Contribute to a safe and environmentally secure work environment for yourself, your coworkers, and our customers by following established safety procedures.
• Perform other duties as assigned, if qualified, to meet business demands.

Requirements

Knowledge, Skills & Abilities

• Strong knowledge of payroll processing, FICA, SUI, Local and State payroll taxes
• Strong PC skills, including MS Office Suite.
• Knowledge and use of computerized integrated accounting systems, preferably in a manufacturing environment.
• Excellent communication skills (written and verbal) for interaction with customers and internal employees.
• Detail-oriented
• Highly motivated
• Self-starter
• Reliable
• Good problem-solving skills
• Possess time management and organizational skills.
• Proficient use of 10-key
• Rely on experience and judgment to plan and accomplish goals.
• Ability to manage and process large quantity of financial data accurately & timely.
• Ability to coordinate varying duties with a multitude of personalities.

Physical Demands

• Using primarily just the fingers to make small movements such as typing, picking up small objects, or pinching fingers together.
• Frequent oral communication where one must convey detailed or important instructions or ideas accurately, loudly or quickly.
• Able to hear average or normal conversations and receive information.
• Frequent and regular use of the wrists, hands and/or fingers.
• Average visual acuity is necessary to prepare or inspect financial documents.
• Job exerts up to 10 lbs. of force occasionally in an office environment. Sedentary work. Sitting most of the time.

Working Condition & Environment

• Job operates in a professional, climate-controlled office environment.
• This role routinely uses standard office equipment such as computers, phones, photocopiers, and scanners.

Technology Requirements

• Computer literate with knowledge of Microsoft Office Applications and integrated accounting systems.
• Microsoft Dynamic 365 Office (outlook, excel, word, etc.)
• ERP software
• Payroll Processing Software
• Customer Relationship Management (CRM) Software
• Certify Expense Software

Education - Certification

Associate's or Bachelor's degree in accounting, finance, or similar field preferred with at least 1 year of work related experience.