Executive Assistant - Marketing and Strategy

Executive Assistant

At Children's, kids are our purpose. Our why. But our people are our how. We can't do what we do without each and every one of our amazing employees. As part of our team, you come firstyour needs, your growth, your wellnessso that we can be the best for the children. In your role as Executive Assistant to the VP of Marketing and Communications and the VP of Strategy, you'll be at the center of a fast-paced environment driving activities to reach our community and make sure kids get to the right place for care: Children's.

Experience
4 years of administrative experience supporting vice president-level roles
Preferred QualificationsBachelor's degree in Business, Healthcare, or related fieldEducationHigh school diploma or equivalentCertification SummaryNo professional certifications requiredKnowledge, Skills and AbilitiesDemonstrated verbal and written communication, organizational, customer service, and interpersonal skillsAdvanced computer skills including full suite of Microsoft Office and other Windows-based applicationsExperience scheduling multi-stakeholder meetings and coordinating meeting logistics, agendas, and minutesExperience coordinating large-scale VP-level division and team meetings

Job Responsibilities

• Maintains calendar, schedules appointments, and works with leader to manage time.
• Schedules meetings for assigned leader, including reserving meeting rooms, ordering meals, developing agendas, inviting participants, maintaining minutes, greeting guests, and checking room accommodations such as audiovisual setup and catering needs.
• Maintains payroll reports reflecting assigned staff working, sick, vacation, and other times.
• Approves expense reports as assigned by leader.
• Screens incoming phone calls and manages relationship with outside vendors and internal staff.
• May serve on special projects, committees, or act as manager or department representative.
• Prepares department and committee minutes/agenda and coordinates other meeting materials in a timely manner.
• Provides backup when other Executive Assistants are out or need assistance.
• Opens, distributes, reads/handles mail as requested or required.
• Assists leader with budget preparation/management, processes all invoices and expense reports, and reconciles all financial transactions in approved format.

Children's Healthcare of Atlanta is an equal opportunity employer committed to providing equal employment opportunities to all qualified applicants and employees without regard to race, color, sex, religion, national origin, citizenship, age, veteran status, disability or any other characteristic covered by applicable law.

Primary Location Address: 1575 Northeast Expy NE

Job Family: Administrative Support

Children's Healthcare of Atlanta