Associate Director of Admissions

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Position Summary:

The College of Medicine at Florida Atlantic University is seeking an Associate Director of Admissions in Boca Raton, FL.

Under the direction of the Director of Admissions, the Associate Director of Admissions provides strategic and operational leadership for recruitment, admissions, and outreach initiatives that advance the College of Medicine’s enrollment goals. The role oversees core admissions functions, leads data systems, reporting, and analytics to inform executive decision-making, and ensures efficient, compliant operations. As the primary operational lead for Banner admissions workflows, residency classification for tuition purposes, and applicant data integrity, the Associate Director coordinates closely with university partners and provides oversight of the MedOwl Ambassadors program and student work-study staff supporting admissions operations.

Admissions Leadership and Strategy

• Assist the Director of Admissions in formulating, directing, and coordinating admissions, outreach, marketing, and communication strategies to promote College of Medicine programs and support enrollment goals.

• Play a lead role in the development, implementation, and assessment of a comprehensive admissions and recruitment plan.

• Evaluate phases of the admissions process, including recruitment, faculty onboarding, interview programming, and admission decisions, and identify opportunities for improvement, innovation, and operational efficiency.

• Oversee the review and analysis of applicant qualifications using established admissions standards, guidelines, and criteria.

• Partner with the Director of Admissions to support enrollment forecasting, market analysis, and strategic planning efforts.

• Gather information on competitors, market conditions, and recruitment trends and provide recommendations to leadership regarding competitive activities, emerging opportunities, and potential new markets.

• Assist in the development and implementation of admissions policies, procedures, and operational workflows to support compliance, consistency, and service excellence.

• Support the coordination and execution of admissions events, interview days, accepted student programming, pipeline initiatives, and recruitment activities.

• Collaborate with faculty, staff, students, and university stakeholders to support strategic enrollment initiatives and student engagement efforts.

Admissions Operations, Systems, and Data Management

• Serve as the operational lead for all admissions-related Banner processes, including applicant record management, admissions coding, residency classification coordination, and student data integrity.

• Oversee residency classification and residency for tuition purposes processes in collaboration with university partners to ensure compliance with institutional, state, and regulatory requirements.

• Monitor and maintain admissions databases, reporting systems, and operational tools to ensure accuracy, efficiency, and data integrity.

• Develop and maintain reports, dashboards, and analytics using systems such as Banner, Excel, and other institutional technologies to support strategic decision-making and operational assessment.

• Analyze admissions and recruitment data to identify trends, measure outcomes, and recommend process improvements.

• Coordinate with institutional departments including the Registrar, Financial Aid, Information Technology, and Institutional Research to support admissions operations and student onboarding processes.

• Ensure timely processing and reconciliation of admissions-related data and communications across systems.

• Assist in managing admissions operational timelines, reporting deadlines, and compliance-related activities.

Student Leadership and Staff Supervision

• Provide oversight and leadership for the MedOwl Ambassadors program, including recruitment, selection, training, scheduling, evaluation, and ongoing development of student ambassadors.

• Coordinate ambassador participation in interview days, tours, outreach events, admitted student programs, and recruitment initiatives.

• Supervise admissions student assistants and work-study employees, including hiring, onboarding, scheduling, training, task management, and performance monitoring.

• Foster a collaborative, professional, and student-centered culture within the Office of Admissions.

• Assist in the development of training materials, onboarding resources, and operational guides for staff and student team members.

Collaboration and Communication

• Represent the Office of Admissions at institutional meetings, recruitment events, conferences, and outreach activities as assigned.

• Build and maintain positive working relationships with internal and external stakeholders, including faculty, staff, students, applicants, alumni, and community partners, while responding with professionalism, accuracy, and excellent customer service.

• Assist with special projects, strategic initiatives, and other job-related duties as assigned by the Director of Admissions.

FAU Benefits and Perks

If Benefits & Perks are important to you, then FAU is the place to be! Working at FAU has its perks! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, FAU offers:

• Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more.

• State retirement options including tax-deferred annuities and Roth 403(b) plans.

• State employees Public Service Loan Forgiveness (PSLF) ( program.

• Sick Leave Pool Program.

• Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President’s discretion).

• Paid Community Engagement Volunteer Service Day (

• Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment. For in-unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply).

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Minimum Qualifications:

Master's degree in an appropriate area of specialization and four years of appropriate experience; or a bachelor's degree in an appropriate area of specialization and six years of appropriate experience.

Demonstrated knowledge of medical school admissions processes, applicant evaluation, recruitment strategies, and enrollment management practices required.

Experience working with admissions technologies and student information systems, preferably Banner and/or medical school admissions platforms required.

Strong analytical and data management skills, including experience with reporting tools, dashboards, Excel, and/or other tools required.

Demonstrated ability to manage multiple priorities, deadlines, and operational processes in a fast-paced environment required.

Strong interpersonal, organizational, communication, and problem-solving skills.

Ability to work collaboratively with faculty, staff, students, and university leadership required.

Ability to exercise sound judgment, maintain confidentiality, and handle sensitive applicant and student information appropriately.

Demonstrated commitment to professionalism, customer service, and student-centered practices.

Preferred Qualifications:

Master’s degree from an accredited institution in Higher Education, Educational Leadership, Business Administration, Public Administration, Counseling, Student Affairs, Healthcare Administration, or a related field.

Three plus (3+) years of progressive admissions experience within a medical school, health professions program, or higher education admissions environment.

Knowledge of AAMC policies, AMCAS processes, and medical school admissions best practices.

Experience supervising staff, student employees, ambassadors, interns, or work-study personnel.

Experience managing or supporting residency classification and residency for tuition purposes processes.

Salary:

$75,000 - $80,000

College or Department:

COM: Admissions - Staff

Location:

Boca Raton

Work Days and Hours:

Monday – Friday, 8 a.m. -5 p.m. Evenings and weekends as needed.

Application Deadline:

2026-07-09

Special Instructions to Applicant:

APPLICATION DOCUMENTS REQUIRED:

Resume

OFFICIAL SEALED TRANSCRIPTS REQUIRED:

Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.

PRE-EMPLOYMENT SCREENINGS REQUIRED:

Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II), motor vehicle check, credit check, reference checks, alcohol, and drug screening check.

REQUEST FOR ACCOMMODATIONS:

Individuals with disabilities requiring accommodations may contact the Office of Civil Rights and Title IX at View phone number on click.appcast.io or send an email at View email address on click.appcast.io. To contact Human Resources, please call View phone number on click.appcast.io. For communication assistance call 7-1-1.

Florida Atlantic University is where your future begins.

With over 30,000 students from all 50 states and over 180 countries, 21 intercollegiate teams, 180 plus degree programs, and an administration that thrives on discovery and excellence, Florida Atlantic University is pushing the boundaries of higher education. At FAU, the faculty and staff are trailblazers and innovators with a passion for finding creative solutions while advancing science, art and technology in all disciplines. Student success, excellence and community engagement are some of our highest values as a university. These values are prominent throughout FAU's community and are essential to the employee experience. FAU is committed to the principles of engaged teaching, research and service, and reflects this commitment as a key Platform in its 2015 - 2025 Strategic Plan. Our work environment is a hub of cultures from across the nation and the world, making FAU a place where collaboration flourishes. All persons aspiring to achieve excellence in the practice of these principles are encouraged to apply.

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In order to be considered for a position, you must apply through this job website. For more information on how to apply for a position, please review the applicable Applicant Tutorial ( . To contact Recruitment Services, send an e-mail to View email address on click.appcast.io.

Florida Atlantic University is an equal access/equal opportunity employer that complies with all applicable federal and state laws regarding nondiscrimination. If you require an accommodation to participate in any part of the recruitment process, please contact Florida Atlantic’s Office of Civil Rights and Title IX at View phone number on click.appcast.io or send an email to View email address on click.appcast.io. To contact Human Resources, please call View phone number on click.appcast.io or email View email address on click.appcast.io. For communications assistance, call 7-1-1.

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Consumer Information

Visit Florida Atlantic's Consumer Information ( page for more information about financial aid, its campus, facilities, student athletes, campus security, fire safety, as well as preventing drug and alcohol abuse. Paper copies are available upon request by contacting the Office of Student Financial Aid.

Florida Statute 1010.35 - Screening Foreign Researchers

Pursuant to Florida law, any applicant or student seeking employment in a research or research-related support position who is a citizen of a foreign country and not a permanent resident of the U.S., or who is a citizen or permanent resident but is affiliated with or has had at least 1 year of employment or training in China, Russia, Iran, North Korea, Cuba, Venezuela, or Syria is subject to additional screening. Applicants meeting those criteria will be required to provide the following information before any offer of employment can be made: every institution of higher education attended; all previous employment since the applicant’s 18th birthday; list of all published material, current and pending research funding from any source, including details about the research, your role, funding source, and amount; list and description of any non-university professional activities; any affiliation with an institution or program in a foreign country. Selected applicants will be required to provide additional information per the Statute, including a complete copy of your passport; and, if available, the most recently submitted DS-160 (Online Nonimmigrant Visa Application).

Florida Atlantic University is an equal opportunity/affirmative action/equal access institution and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veterans status or any other characteristic protected by law.

Individuals with disabilities requiring accommodation, please call View phone number on click.appcast.io. For communication assistance, call 7-1-1.