CONF Accounts Payable Manager

Overview Accounts Payable Manager – Charlotte, NC Hybrid - onsite Monday - Thursday This role offers competitive base plus bonus as well as full benefits Overview - My client are looking for an Accounts Payable (AP) Manager for a private equity firm. This position plays a crucial role in overseeing the firm’s financial obligations, ensuring accurate and timely processing of payments, and maintaining strong relationships with vendors and portfolio companies. This position requires a deep understanding of financial operations within the private equity sector, as well as the ability to manage complex transactions and reporting requirements. Key Responsibilities Invoice and Payment Processing Oversee the accurate and timely processing of invoices, ensuring compliance with firm policies and regulatory requirements. Manage payment runs, including electronic transfers and check payments, to meet financial obligations promptly. Serve as the primary point of contact for both branch and corporate teams regarding invoice submission, payment timing, and accounts payable inquiries. Clearly communicate payment schedules, cutoffs, priorities, and exceptions to branch and corporate stakeholders to ensure alignment and avoid service disruptions. Vendor Setup, 1099 Compliance, and Stakeholder Relations Oversee vendor onboarding and maintenance, including collection, validation, and retention of required documentation (e.g., W-9s), ensuring accurate vendor master data. Administer the annual 1099 reporting process, including vendor classification, reconciliation, preparation, and timely filing in coordination with tax advisors. Develop and maintain strong relationships with vendors, branch leadership, and corporate stakeholders to facilitate smooth financial transactions. Address and resolve payment discrepancies or disputes efficiently, partnering with both branch and corporate teams to research and resolve issues in a timely manner. Provide guidance to branch and corporate users on AP policies, required documentation, vendor setup requirements, and proper invoice submission to improve accuracy and reduce delays. Financial Reporting and Reconciliation Prepare and analyze accounts payable reports, ensuring accuracy and completeness. Reconcile AP sub-ledgers to the general ledger and assist in month-end and year-end closing processes. Share relevant AP metrics, aging, and cash-disbursement insights with branch and corporate leadership to support cash flow planning and operational decision-making. Policy Development and Compliance Develop, implement, and monitor internal controls, policies, and procedures to ensure compliance with industry regulations and firm standards. Stay updated on changes in financial regulations affecting accounts payable processes. Ensure AP policies and procedures are clearly documented, communicated, and consistently applied across both branch and corporate environments, including vendor setup and 1099 requirements. Team Leadership and Development Supervise and mentor AP staff, providing guidance and support to ensure high performance. Conduct performance evaluations and identify opportunities for professional development. Establish expectations for professional, timely, and effective communication between the AP team and both branch and corporate stakeholders. Ensure appropriate segregation of duties and review controls within vendor setup, payment processing, and 1099 workflows. System Implementation and Process Improvement Oversee and maintain the accounts payable and receivable functions, ensuring efficient and accurate financial operations. Identify opportunities for process improvements and implement changes to enhance efficiency and accuracy. Partner with branch and corporate leadership during system implementations or process changes to ensure adoption, training, and minimal disruption to operations. Leverage AP systems to automate vendor onboarding, payment processing, and 1099 reporting where possible. Qualifications Education and Experience: Bachelor’s degree in Accounting, Finance, or a related field. A minimum of 5 years of experience in accounts payable or a related area, with at least 1 to 3 years in a supervisory role. Experience in the private equity industry or financial services is highly desirable. Skills and Competencies: Strong understanding of accounting principles and accounts payable processes. Excellent organizational and time management skills, with the ability to manage multiple priorities. Proficiency in accounting software and Microsoft Office Suite, particularly Excel. Strong analytical and problem-solving abilities. Excellent communication and interpersonal skills, with the ability to interact effectively with internal and external stakeholders. An effective AP Manager in a private equity firm ensures that all financial transactions are processed accurately and efficiently, contributing to the firm’s overall financial health and operational success. #J-18808-Ljbffr Kristy Cuthbert Recruitment