Logistics Coordinator

We are seeking a highly organized and proactive Logistics Coordinator to manage daily transportation operations across two company locations. This role is responsible for coordinating and dispatching company-owned fleet vehicles and third-party carriers, ensuring the efficient, timely, and cost-effective movement of goods. The ideal candidate will excel in a fast-paced environment, balancing multiple priorities while maintaining exceptional communication with drivers, customers, vendors, and internal teams. This position plays a critical role in supporting production schedules, customer service objectives, and overall operational efficiency. Key Responsibilities: Dispatching & Scheduling Schedule and dispatch company drivers and third-party carriers based on production requirements, delivery deadlines, and customer needs. Maintain daily dispatch schedules, trip assignments, and route plans for multiple locations. Monitor transportation activities and make real-time adjustments to accommodate schedule changes, delays, and urgent requests. Serve as the primary point of contact for company drivers, providing instructions, updates, and problem‑solving support throughout the day. Coordinate with third-party transportation providers to secure capacity when additional hauling resources are needed. Ensure all shipment details, load assignments, and transportation documents are communicated accurately and efficiently. Load Planning & Optimization Plan and optimize routes to maximize efficiency, reduce transportation costs, and improve on‑time delivery performance. Consolidate shipments whenever possible to improve equipment utilization. Review order volumes and anticipate transportation requirements to support production and customer commitments. Tracking & Documentation Track and monitor all shipments from dispatch through delivery, providing accurate status updates. Maintain shipping records, bills of lading (BOLs), delivery confirmations, driver logs, and related transportation documentation. Enter and maintain dispatch information within ERP, TMS, and other internal systems. Communication & Customer Service Act as the primary transportation liaison for internal departments regarding scheduling, shipment status, and delivery updates. Communicate with customers, vendors, and carriers to coordinate appointments, special requirements, and resolve transportation-related issues. Deliver exceptional customer service through proactive communication and problem resolution. Compliance & Safety Ensure compliance with DOT regulations, company policies, and transportation safety standards. Monitor driver hours‑of‑service, equipment availability, inspections, and required documentation. Assist with reporting transportation incidents, equipment concerns, and fleet maintenance needs. Identify opportunities to reduce freight costs and improve dispatch efficiency. Collaborate with operations and production teams to streamline transportation workflows between locations. Assist in developing and refining standard operating procedures for dispatch and logistics processes. Perform other related duties as assigned. Qualifications Required Skills & Abilities Strong knowledge of DOT regulations and commercial transportation practices. Excellent verbal and written communication skills. Strong interpersonal and customer service abilities. Exceptional organizational skills and attention to detail. Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment. Strong analytical, problem‑solving, and decision‑making skills. Proficiency with Microsoft Office Suite, including Excel, Outlook, and Word. Experience with dispatching software, Transportation Management Systems (TMS), ERP systems, or related logistics technology. Education & Experience High school diploma or equivalent required. 2–5 years of experience in dispatching, logistics coordination, transportation operations, or a related field. Experience coordinating both private fleet and third‑party carriers preferred. Physical Requirements Prolonged periods of sitting and working at a computer. Ability to occasionally lift up to 15 pounds. Why Join Our Team? Competitive compensation and benefits package Stable and growing organization Collaborative team environment Opportunity to make a direct impact on operational success Career growth and professional development opportunities Interested candidates should submit their resume and relevant experience for consideration. We are an Equal Opportunity Employer and value diversity in our workforce. #J-18808-Ljbffr