A/R and A/P Specialist

Job Description

Job Description

The  AR/AP Specialist is a vital member of the finance team, responsible for maintaining the integrity of our daily financial operations. This role ensures the seamless flow of capital by managing both the money coming into the business and the obligations going out, requiring a high level of precision and professional communication.

Key Responsibilities

Revenue & Collections (Accounts Receivable)

• Payment Monitoring: Track incoming funds and proactively manage collections to ensure healthy cash flow.
• Billing Management: Generate and distribute professional invoices to customers with accuracy.
• Account Reconciliation: Balance ledgers and investigate any payment discrepancies to ensure books are current.
• Client Relations: Serve as the primary point of contact for clients regarding account balances and payment inquiries.

Expenditures & Vendor Relations (Accounts Payable)

• Invoice Processing: Efficiently manage the full cycle of accounts payable, ensuring all vendors are paid accurately and on schedule.
• Discrepancy Resolution: Review purchase orders, verify terms, and reconcile any inconsistencies in billing.
• Vendor Compliance: Cultivate positive relationships with suppliers while ensuring all transactions adhere to internal company policies.

Reporting & Support

• Financial Documentation: Maintain meticulous records and prepare regular reports for management review.
• Audit Assistance: Support the annual audit process by providing necessary documentation and reporting.
• General Support: Execute additional financial tasks or special projects as requested by leadership.

Qualifications

• Education: High School Diploma or GED required. An Associate’s or Bachelor’s degree in Accounting, Finance, or a related field (or equivalent professional experience) is highly preferred.
• Attention to Detail: Proven ability to manage complex data with a high degree of accuracy.
• Communication: Strong interpersonal skills for effectively navigating vendor and client interactions.
• Technical Proficiency: Comfort with accounting software and general office productivity tools.