Executive Assistant to Chief Executive Officer

As Raven Advisory's Executive Assistant, you will be responsible for managing the schedules and communications of Raven Executive leadership. The duties of this position also include prioritizing emails and phone calls, gathering documents to prepare for meetings, coordinating travel arrangements, managing calendars, record key engagement details, and follow up on behalf of the assigned principal.

Responsibilities:

· Maintain executive's agendas, calendars, and meetings.

· Assist in planning appointments, board meetings, conferences, and video calls.

· You may be asked to attend meetings to keep notes and minutes.

· Receiving and screening phone calls and re-directing when appropriate.

· Handle all incoming and outgoing correspondence via e-mails, letters, packages, etc.

· Make travel arrangements for executives.

· Ensure the security and of confidentiality of sensitive documents.

· Prepare invoices or financial statements to assist in bookkeeping.

· Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders.

· Maintain electronic and paper records ensuring information is organized and easily accessible.

· Conduct research and prepare presentations or reports as assigned.

· Assist with a variety of other duties as assigned by executive leads of the company.

Qualifications and Skills:

· Proven experience as Executive Assistant or similar role.

· Proficient in MS Office and “back-office” software.

· In depth knowledge of office management and basic accounting procedures.

· Familiarity with basic research methods and reporting techniques.

· Excellent organizational and time-management skills.

· Outstanding communication and negotiation abilities.

· Integrity, confidentiality, discretion are key.

Requirements:

· Degree in business administration or relative field (can be waived in lieu of experience).

· United States Citizen.

· May be required to apply for a security clearance.

· Valid Driver’s License.

· Willing to have a background check.

· Military Veteran preferred.

Work Environment:

· Will work in an office environment.

· This position in NOT remote eligible.

· Full-Time Position.

· Travel up to 25%.