Events Coordinator

Event Coordinator

The Event Coordinator works closely with internal and external customers to plan, oversee, and execute events with low to medium levels of complexity. Events may include internal or external meetings, business marketing and entertainment functions, company gatherings, and community events. Activities are self-directed and performed under intermittent supervision. Activities include, gathering information from multiple sources, identifying providers and support resources, travel coordination, conducting research and making site visits, determine space layouts and coordinating support activities including catering, facilities, audio/video and security.

The internal deadline to apply is 9/18/2026. External applications will be accepted on a rolling basis while the position remains open.

This position is an in-office role located in Madison, WI. No remote opportunities for this position are available at this time.

Summary of Responsibilities: Works closely with internal and external customers to plan, oversee, and execute events with low to medium levels of complexity. Events may include internal or external meetings, business marketing and entertainment functions, company gatherings, and community events. Activities are self-directed and performed under intermittent supervision. Activities include, gathering information from multiple sources, identifying providers and support resources, conducting research and making site visits, determine space layouts and coordinating support activities including catering, facilities, audio/video and security.

Preferred Experience and Skills: 1-2 years of event planning experience, problem solving skills, working knowledge of Microsoft Office software products, strong oral and written communication skills, customer service and interpersonal skills, organizational skills.

Preferred Education and Training: Associate degree in business, hospitality, or related field, Associate in General Insurance Designation.

The hourly range for this position is $23.80-29.75. The actual base pay offered to the successful candidate will be based on multiple factors, including but not limited to job-related knowledge/skills, experience, business needs, geographical location, and internal equity. Compensation decisions are made by West Bend and are dependent upon the facts and circumstances of each position and candidate.

West Bend offers a comprehensive benefit plan including but not limited to: Medical & Prescription Insurance, Health Savings Account, Dental Insurance, Vision Insurance, Short and Long Term Disability, Flexible Spending Accounts, Life and Accidental Death & Disability, Accident and Critical Illness Insurance, Employee Assistance Program, 401(k) Plan with Company Match, Pet Insurance, Paid Time Off. Standard first year PTO is 17 days, pro-rated based on month of hire. Enhanced PTO may be available for experienced candidates, Bonus eligible based on performance, West Bend will comply with any applicable state and local laws regarding employee leave benefits, including, but not limited to providing time off pursuant to the Colorado Healthy Families and Workplaces Act for Colorado employees, in accordance with its plans and policies.

West Bend provides equal employment opportunities to all associates and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, and promotion.