Assistant Director Finance

Job Description

Job Description

Assistant Director of Finance, Hotel AKA Back Bay

AKA Hotels + Hotel Residences is seeking an Assistant Director of Finance to join the team at Hotel AKA Back Bay and Boston Common. Reporting to the Director of Finance, this role supports the hotel’s financial operations and helps oversee day-to-day accounting activities. Key responsibilities include coordinating weekly payroll, month-end close, preparing accurate financial reports, maintaining strong internal controls, supporting budgeting and forecasting, and guiding the accounting team. The Assistant Director of Finance partners with department leaders to provide financial insights and supports the Director of Finance in meeting management and ownership reporting requirements.

Team Member Responsibilities:

• Assist the Director of Finance in supervising daily accounting operations, including payroll, accounts payable, accounts receivable, payroll, income audit, union reporting, and general ledger maintenance.
• Implement and monitor established accounting policies, procedures, and internal controls; escalate exceptions to the Director of Finance.
• Review accounting workflows and recommend improvements that strengthen accuracy, efficiency, and timely reporting.
• Maintain complete, organized, and audit-ready accounting records, supporting schedules, and transaction documentation.
• Prepare bank reconciliations, support timely tax filings and payments, and coordinate supporting documentation for external audits under the direction of the Director of Finance.
• Analyze departmental financial results against budget and forecast, investigate variances, and partner with department leaders on corrective actions. Apply generally accepted accounting principles (GAAP) and the Uniform System of Accounts for the Lodging Industry (USALI).
• Coordinate accounting team assignments and close deadlines, monitor progress, and help resolve day-to-day accounting issues.
• Support the Director of Finance with recruiting, onboarding, training, and mentoring accounting team members, and communicate established procedures and job expectations.
• Prepare and review monthly balance sheet reconciliations, investigate discrepancies, and submit reconciliations for final review and approval as required.
• Produces and oversees the production of financial reports and statements for internal and external uses Directs and coordinates the annual budget process for both financial and capital projects
• Prepare detailed, rolling financial projections required for property and communicates any potential cash needs well In advance
• Work on multiple projects, with varying priority levels, and meet the agreed upon schedules and objectives
• Assist in oversight of loan compliance with debt covenants and reporting requirements Support superiors with Investor and lender relations and requests
• Possess the ability to multi-task, prioritize projects, and manage time efficiently and effectively
• Assist all departments within the organization which includes and is not limited to executive, Investment. payroll, information technology, sales, revenue management, and operational team members
• Have strong understanding of PMS and POS systems and ensure financial integrity and reporting is maintained
• Establish and audit internal financial controls at property, including purchasing, cash handling and disbursements, Inventories, hotel equipment, master keys, and associate time records etc.
• Oversee contracts and agreements, and assist hotel management in maintaining licenses, permits, insurance and contracts

Required Skills & Qualifications:

• Bachelor's degree in Finance, Accounting, or related field (MBA/CFA preferred).
• Previous experience in a Director of Finance role
• Experience in boutique luxury hotels is highly preferred
• Outstanding communication skills, both verbal and written.
• High attention to detail and accuracy as well as strong analytical skills and computational abilities.
• Computer skills and detailed knowledge of various computer programs, including but not limited to Microsoft Excel, Word and PowerPoint.
• Desire to participate as part of a team with opportunities to learn, grow, and develop.
• Must be able to speak, read, write and understand English