Tax Assessor

General Description This position performs a variety of clerical duties to provide support for the office of the Tax Assessor-Collector. This position is assigned a variety of clerical duties in accordance with office procedures. This is a full time regular position. Essential Responsibilities and Duties Process documents for state registration, filling out the proper paperwork and ensuring that tax and title documents are also filled out completely. Proofread work daily to check for accuracy, ensuring that all information provided is recorded accordingly. Collect, count and disburse money, do basic bookkeeping and complete a variety of banking transactions ensuring that adequate change is kept in cash drawer to conduct business. Accountable for funds collected Balance cash drawer at the end of each day Communicate with customers, employees and other individuals to answer questions, disseminate or explain information and address complaints. Answer telephones, direct calls and take messages. Compile, copy, sort and file records of the office. Operate office machines such as computers, phone systems, copiers, scanners, fax machines, calculators and shredders. Maintain and update filing, inventory, mailing and data base systems either manually or using a computer. Open, sort and route incoming mail, answer correspondence and prepare outgoing mail. Process and prepare documents such as government forms, letters, memos, billings and reports. Review files, records and other documents to obtain information to respond to requests from the public and Tax Assessor. Regular attendance and timeliness is required. Must use discretion and follow all laws pertaining to privacy, which include Driver’s Privacy Protection Act (DPPA), Payment Card Industry (PCI) Data Security Standard, and any personnel matters. Additional Responsibilities Run errands for the office including going to the post office, supply store, courthouse, annex or bank. Any other duties as assigned within the scope of the department. Education Requirements This position requires a high school diploma or GED. Experience and Skills 1 year of clerical experience Ability to work well with others Requires knowledge or principles and processes for providing customer services. This includes customer needs assessment, meeting quality standards for services and evaluation of customer satisfaction. Requires knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, transcription, completing forms and reports and other office procedures and terminology. Requires knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition and grammar. Requires knowledge of basic arithmetic including adding, subtracting, multiplication, division and fractions. Must be able to choose the right mathematical method or formula to solve a problem. Requires knowledge of basic bookkeeping and accounting principles and practices including banking and reporting of financial data. Must be an active listener and give full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate and not interrupting at inappropriate times. Must be able to read and understand written sentences and paragraphs in work related documents in English. Ability to adapt and retain knowledge such as regulatory information pertaining to this department and implementing changes when in effect. Must be able to verbally communicate with others. Must be able to speak and talk to others to convey information effectively. Must also speak clearly so that others can understand you. Must communicate effectively in writing. Must also have the ability to read and understand information and ideas presented in writing. Must have the ability to concentrate on a task over a period of time without being distracted. Physical Demands and Work Environment The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties of this position. While performing the duties of this position the employee is frequently required to talk, hear, see, sit, stand, kneel, climb, feel, use fingers to handle and arms to reach. The employee is required to be able to stand or sit for prolonged periods of times. The employee must be able to lift up to 15 pounds regularly and 40 pounds occasionally. Specific vision required by this job includes both up close and distance vision. This position is inside the county annex in a normal office environment. It has frequent contact with the public. There is occasional travel to local locations within the county in all types of weather conditions. The noise level in this office varies, but is usually moderately quiet. There may be occasionally unpleasant odors and hostile public. Must be willing to work in either Burnet or Marble Falls office. Special Conditions Employee is required to be bondable under the County Tax Assessor’s Official Bond. Employee must maintain a valid Texas Drivers License and valid Texas automobile insurance. Employee will use their personal vehicle to run errands for the office. Position requires business-casual attire and to be at work daily. This position may rotate to other locations as needed. #J-18808-Ljbffr