Production Administrative Assistant

Production Administrative AssistantMetals USA is seeking a Production Administrative Assistant in Seekonk, MA. Metals USA is a solid, growth oriented, carbon steel (plate, beam and tube) distribution center servicing the defense, commercial, construction, aerospace and fabrication industries.The Production Administrative Assistant is responsible for receiving incoming shipments and performing administrative or clerical duties with minimal variation and requires moderate skill level.Responsibilities:Receives incoming shipments of material and revises the receiving log.Examines documents for discrepancies in quantity and description, and reports problems to management in a timely manner.Delivers incoming shipments and paperwork to the appropriate departments.Completes production paperwork, follows shop system data collection procedures and follows inspection procedures on a daily basis.Resolves receiving work order and billing discrepancies in coordination with sales, purchasing and quality, and responds to inquiries on any material received.Processes returned purchased items that are not acceptable or do not meet specifications.Maintains electronic and hard copy filing system.Processes shipping and receiving documents and runs basic reports as required.Works independently performing data entry, copying, and faxing, scanning and general clerical duties.Assists in resolving any administrative problems in the production department.Regular and predictable attendance is required to perform the duties of a production administrative assistant.Adheres to established company policies and procedures paying special attention to safety regulations.Adheres to Reliance Steel and Aluminum's Code of Conduct as well as customer confidentiality requirements.Performs other related duties as assigned.Physical Demands:Occupation requires being sedentary less than or equal to 75% of the time (< 6 hours per day).Stand, walk, sit, hearing, talking, use of hands and fingers, hand-eye coordination, reach outward, reach above shoulder, climb, squat or kneel or bendRegularly required to work on multiple concurrent tasks with constant interruptionsLift, carry, push and/or pull up to a maximum of 25 lbs. without assistanceOther Physical Requirements:Must wear the proper personal protective equipment (PPE)Closed-toed shoesHard hats with chin strap; chin strap must be worn at all times while on elevated surfacesProtective eyewearHearing protection if required by the hearing conservation programWork Environment:May be exposed to some of the following working conditions.Working inside of an industrial warehouse officeExposure to temperature changes hot & coldModerate to Loud Noise LevelsVibrationOils, dust, fumes and metallic particlesDay and night shiftHigh School Graduate or EquivalentPrior clerical experience in a heavy industrial environment preferredAbility to communicate both oral & written effectively with both internal and external customersMust have strong, demonstrated sustained working abilities in a fast paced production areaAbility to adapt quickly to change and work under tight deadlinesAbility to interface effectively with all departments to foster a success-oriented, deadline driven organizationGood analytical & organizational skills, able to make sound decisions utilizing the data at handMust have mechanical aptitude and good math skillsAbility to demonstrate professionalism & diplomacy to include telephone etiquetteDemonstrates strong customer service, exercises diplomacy and maintains the highest level of confidentialityComputer Literacy: Microsoft Office Software (Word, Access, Excel) and ERPKnowledge of operating standard office machines and telephone system.Metals USA offers a competitive starting hourly rate of $22.00 - $24.00 and benefits plus upward professional growth.Metals USA is committed to protecting our employees by creating and maintaining a workplace free of substance abuse.Metals USA provides equal employment opportunities to applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability.