Staff Executive I, Student Accessibility & Well Being

Administrative Support For Executive Director

Aims Community College actively supports an environment that embraces the College's Mission, Vision, Values and a culture of innovation and care. The College embraces and seeks to hire individuals who want to be a part of this environment and have the skill sets necessary to be successful in this position.

This position provides high-level administrative support for the Executive Director for Student Accessibility & Well Being (ED-SAWB). Duties include, but are not limited to, advanced administrative support, budget monitoring, scheduling, organizational support, assistance with project management, and other responsibilities as determined by the Executive Director. Position functions under limited supervision. This position requires the use of considerable independent judgment, problem-solving skills, and strong human relations skills. This position also provides some administrative support to the following offices under the ED-SAWB: Counseling, CARE Case Management, Student Accessibility Services, and Arty's Pantry. Occasional travel is required.

Administrative Support to the Executive Director for Student Accessibility & Well-Being:

• Manages ED-SAWB calendar for individual, committee, and team meetings.
• Provides support for ED-SAWB team and committee meetings by preparing meeting materials, taking notes, disseminating meeting notes, and maintaining a list of action items.
• Learns and maintains a high-level of computer software skills, including Microsoft Office Suite, Workday, Maxient, Avaya, and other college software packages.
• Assists ED-SAWB with travel preparations for conferences, trainings, and presentations.
• Plans, organizes, and implements various projects. Assists ED-SAWB with project management tasks.
• Performs problem-solving tasks by researching issues and applying judgment.
• Learns and maintains a strong knowledge of college operations, policies, and practices. Use good judgment in applying college policies and procedures.
• Handles confidential information relating to employees and staff; schedule appointments and maintain calendars for two administrators; compile data and prepare a variety of correspondence, reports and other documents; prepare requisitions, check requests, and other online service requests for seven work units; make in-state and out-of-state travel arrangements according to institutional procedures (completing all paperwork throughout the process); maintain supply inventories for seven work units.
• Creates accessible documents, as well as checks document accessibility within the department based on current compliance laws and standards (Section 508 and/or WCAG standards). Attends ongoing and updated training in order to help keep the college in compliance regarding accessible documents.

Liaison for Executive Director, Student Accessibility & Well-Being:

• Develops effective liaison relationships with students, staff, faculty, college administrators, regional/state/federal government officials, and vendors of Student Affairs departments and contacts.
• Assists the administrators with negotiating contracts with certain vendors.

Budget Management for Executive Director, Student Accessibility & Well-Being:

• Monitors and assists in the development of several operating budgets.
• Research and resolve budget discrepancies by working with various work units throughout the college and outside vendors.
• Inputs budget revisions for all budgets.
• Reviews and analyzes previous years' budgets and compares with next year's needs in order to forecast next year's budgetary needs.
• Presents and explains forecasted budget for upcoming year to two directors.
• Reviews and confirms on a monthly basis the personnel expenditures of cost centers for the ED-SAWB.

Administrative Support to Other Offices & Initiatives Under the Executive Director, Student Accessibility & Well-Being:

• Monitors and assists in the development of operating budgets.
• Researches and resolves budget discrepancies by working with various work units throughout the college and outside vendors.
• Produces and submits various budgetary forms.
• Manages and does monthly reconciliation for Purchasing Cards.
• Provides administrative support for members of the Advising and Transition Center teams.
• Schedules meetings and events.
• Assists with submitting OFFS.
• Maintains supply inventories for the department.
• Assists with staff travel preparations.
• Maintains a high level of computer software skills, including Microsoft Office Suite, Adobe, and other software packages.

Other Duties as Assigned

Minimum Qualifications:

• Associate's degree in related field, plus five (5) years of related work experience or an equivalent combination of education and/or work experience.
• Excellent interpersonal and communication skills.
• Demonstrable experience with Microsoft Office Products.
• Skilled in assisting with development policies and procedures and performing research, organizing resources, and establishing priorities.

REQUIRED DOCUMENTS:

• Cover Letter
• Resume

Preferred Qualifications:

• Bachelor's Degree in Business Administration, Office Management, Business Management, Computer Technology, or other related fields, or applicable certifications in these areas.
• Prior administrative support experience in a community college setting.
• Hands-on knowledge of Workday.

All Applicants:

• Compare your previous work experience to the job duties listed on the job positing under job description. Enter the job duties you have performed under the "Work Experience" section on your job application. We evaluate your experience based on this information.
• Please make sure you state whether work experience (aka work history) is part time or full time employment by listing the average number of hours worked per week. This information is used to determine your new annual salary.
• Be sure to upload all the required documents listed at the above in "Additional Job Description" section. This can be uploaded as part of your application materials in the "My Experience" section. If there are missing documents, your incomplete application will not be considered. Per the Colorado Job Application Fairness Act, you may redact information that identifies age, date of birth, or dates of attendance at or graduation from an educational institution.

Aims Community College is an equal opportunity employer. Selection will be based solely on merit and will be without discrimination based on age, ancestry, color, creed, disability, ethnicity, familial status, gender, gender identity, genetic information, marital status, national origin, sex, sexual orientation, race, religion, or veteran's status. All application materials must be submitted by the closing date posted and become the property of Aims Community College. The screening committee will select finalists for interviews. The goal of Aims Community College is to enhance the diversity present in the district we serve. To comply with the Immigration Reform and Control Act of 1986, if hired, you will be required to provide documents within three (3) business days of hire date to show your identity and your authorization to work. This law applies to all persons hired.

Screening/Selection:

To be considered, please provide a thorough and complete application. Initial screening will be conducted by a committee based on completed application materials.

Employees in these positions may be asked to participate in temporary assignments lasting less than nine (9) months (such as curriculum development, short term projects, meetings and substitute duties) which could amount to additional temporary pay.

Upon hire, all positions at Aims Community College require a criminal background check and may require industry specific screenings such as an MVR, physical and/or drug screen. Keep in mind, a conviction does not automatically preclude candidates from being employed. The nature of a conviction will be considered relative to the duties of the position.