Legal Assistant

Job Description

Job Description

Legal Assistant

SSP Law is looking for a Legal Assistant to join our team.

For more than 30 years, attorneys at SSP have anticipated the needs of our clients and taken bold, strategic action on their behalf. We have earned a reputation of being business-savvy, pragmatic attorneys of integrity and aggressive advocates when our clients' interests are on the line. At SSP, we take pride in the legal services we provide and the products we produce for our clients. Our firm's culture is a blend of the conservative and entrepreneurial. Our "can-do" attitude empowers every member of our firm.

As the first point of contact for visitors and clients, the ideal candidate has a professional demeanor, positive attitude, excellent written and verbal communication skills, great attention to detail, and completes tasks promptly and with accuracy.

Responsibilities include, but are not limited to:

• Performing administrative tasks necessary to support attorneys and firm
• Proofread, format, and finalize documents including letters, agreements, and other various documents
• File and record documents with the recorder's office, Secretary of State, and other government offices both electronically and via hard copy
• Request/order necessary matter documents from other parties including Secretary of State, attorneys, and other organizations
• Organize and maintain electronic and paper correspondence and files
• Coordinate and maintain attorneys' calendars, tasks lists and schedules, including scheduling meetings, conference calls and conference rooms, entering important deadlines and reminders, and providing ample notice to the attorneys
• Open new matters, initiate conflict check, create new matter files, enter into legal management system, and send fee agreements
• Answer phone calls and emails and deliver messages to attorneys, clients, or other parties
• Copy, collate, and assemble binders and exhibits for various practice areas
• Follow up on documents that have been processed, filed, and recorded and notify all appropriate parties
• Deliver documents to clients, attorneys, and other parties via appropriate method, track mailed documents, and record fees appropriately
• Assist attorneys by entering/reviewing/editing attorney time narratives and releasing them into legal management system according to monthly deadlines
• Research public records and laws via Lexis Nexis and Internet searches
• Prepare medical release forms and request medical records
• Notarize documents and witness signings

Qualifications and Requirements:

• Strong communication skills, both written and verbal
• Advanced organizational skills and attention to detail
• Experience with MS Office Suite specifically Word, Excel, and Outlook

This is a full-time, on-site position located in our Hyde Park office. We offer a comprehensive benefits package including medical, dental and vision insurance benefits, Life and Disability insurance, PTO, 401(k) and a great work environment.

SSP is an equal opportunity employer