Administrative Assistant/Receptionist

divh2Administrative Assistant/Receptionist/h2pBrice Environmental Services Corporation is a leader in performing logistically complex projects in rural and remote locations nationwide. As the Administrative Assistant/Receptionist, you will work on-site in Anchorage by supporting the various technical and administration functions to ensure efficient and effective operations for multiple Brice 8(a) companies. Personal initiative and critical thinking skills are essential to complete job duties with minimal guidance. Assignments are deadline driven so you must be able to set priorities, take ownership of projects, work efficiently and provide a consistent level of high-quality work in a high-pressure environment./ppAdministrative Support:/pulliSchedules conference rooms and assists in setting up meetings/liliOrders/stocks office supplies/liliOrders/stocks kitchen supplies/liliOrders office lunches/liliOrders office supplies for new employees/liliPOC for copier issues/ monthly meter readings/liliOpen/close kitchens daily to include coffee and late machines, dishwasher unloading and loading, overall tidiness, organizing, cleanliness of appliances, weekly refrigerator cleanout/liliOpen/close conference rooms daily to include cleaning of white boards, tidiness/liliOpen/close copy areas daily to include organizing, tidiness, restocking copiers/liliExpediting as required/liliAdditional support as needed/liliWork in a constant state of alertness and in a safe manner./liliPerform any other duties as assigned./li/ulpAccounting Support:/pulliAssists in the preparation of expense reports/liliAssist in pulling invoices from vender portals, logging and emailing them to A/P/liliAssists in credit card reconciliations including mid-month, monthly, and year-to-date/liliAssists in locating missing company credit card receipts/liliAssists in monthly and year-end A/P close/li/ulpReceptionist:/pulliAnswers and screens incoming calls and takes messages/liliWelcomes visitors by greeting them and directing them to appropriate location/liliMaintains guest sign-in sheet/liliMaintains reception area to include daily tidiness, cleanliness, company paraphernalia stocked/liliPicks up mail daily and distributes to staff/liliReceives packages and certified deliveries/liliPrepares and schedules USPS, FedEx, and UPS shipments/liliCoordinates pick-ups and drop-offs with various couriers and deliveries/liliWeekly recycling of office boxes/liliReport on office maintenance/security issues to Office Coordinator/li/ulpKnowledge, Skills, Abilities:/pulliBackground in administrative and accounting functions/liliStrong experience in Microsoft Office Suite/liliExcellent oral and written communication skills, and ability to multi-task and manage time./liliAbility to work in a team environment./liliAbility to work in an Alaska Native Corporation multi-business environment./li/ulpSupervisory Responsibilities:/ppThis position does not have any supervisory responsibilities./ppMinimum Qualifications:/pulliTwo years experience working in a professional office environment required/liliExperience with Microsoft Office and especially Excel required/li/ulpPreferred Qualifications:/pulliAssociates degree in business or Accounting preferred/li/ulpWORKING ENVIRONMENT:/ppThe work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Brice Environmental Services has a fast-paced multi-tasking office environment requiring a high degree of efficient and effective performance. At times, work is performed outside of the office at indoor and outdoor job sites. Adaptability regarding schedule and design changes, and occasional overtime for immediate support may be necessary./ppMore reasons you will love working with Brice Environmental Services Corporation:/pulliCompetitive wages and bonus programs/liliMentorship Program/liliTuition reimbursement/liliHealth insurance through the Federal Employee Benefit Program (FEHB)/liliFSA health care and/or dependent care/HSA with HDHP/liliDental and Vision Insurance/liliEmployee Assistance Program for you and your family/liliCompany paid Life Insurance, ADD, LTD/liliVoluntary paid Life Insurance and ADD as well as STD, Accident, Cancer/Critical illness, and Whole Life Insurance/liliPaid time off/lili10 Regular Holidays, 1 Bonus Work Anniversary Floating Holiday/lili401(K) match at $0.50 on the dollar up to 6% of your contribution/li/ulpBenefits may vary based on status of position and subject to associated plan eligibility provisions, or company handbook. For questions, please email the Human Resources Department at View email address on click.appcast.io/ppJoin us and lets get started!/p/div