Grants & Research Administration Specialist

Job Summary Under general direction, manage the administrative operations across multiple grants, cooperative agreements, and business contracts of diverse scope. The Research Admin is responsible for keeping faculty, staff, and subcontractors in compliance with the requirements and restrictions of awards and agreements; assisting third parties, including UCOP and Federal Offices/Agencies, with audits of expenditures; and developing and managing budgets and financial reports in an extremely fast-paced environment with shifting priorities. The role also requires compiling and analyzing complex financial data, monitoring trends, and developing projections to support strategic planning, ensure fiscal integrity, and inform decision‑making. Apply By Date 06/05/2026 by 11:59 pm Qualifications Minimum Qualifications For full consideration, applicants are encouraged to upload license and/or certification if required of the position. Bachelor’s degree in business, accounting, finance, or a related field, OR an equivalent combination of education and experience. Experience with grant funding processes, procedures, and techniques, including preparation of grant proposals and post‑award management, with the ability to proactively identify and resolve issues across the full grant lifecycle. Demonstrated ability to independently analyze, interpret, and manipulate complex financial data, perform advanced financial analysis, identify issues, and develop data‑driven solutions and customized reports to support decision making. Thorough knowledge of research administration guidelines for Federal and non‑Federal sponsors supporting research and educational activities, preferably within a university environment, with the ability to independently interpret and apply complex policies and regulations. Strong analytical and problem‑solving skills, with the ability to exercise sound judgment, work independently with minimal direction, and adapt to changing priorities in a complex financial and regulatory environment. Excellent oral and written communication skills, with the ability to clearly convey complex financial information to diverse stakeholders while maintaining a strong customer service focus across broad and varied subject areas. Strong organizational and time‑management skills, with the ability to independently prioritize workload, manage multiple competing deadlines, and coordinate high‑volume activities in a fast‑paced, deadline‑driven environment. Demonstrated experience using the accounting module in Aggie Enterprise or similar Oracle based system, including the ability to navigate system functionality; extract, interpret, and manipulate financial data; and utilize system tools to support financial analysis, reporting, reconciliation, and compliance activities. Preferred Qualifications Certified Research Administrator (CRA), or ability to obtain certification within a 12‑month time period from date of appointment Certified Research Administrator (CRA), or ability to obtain certification within a 12‑month time period from date of appointment. Key Responsibilities 50% - Financial Reporting and Invoicing 30% - Contract & Grand Administration 20% - Other Responsibilities Department Overview The Department of Population Health and Reproduction is an interdisciplinary department within the School of Veterinary Medicine. The Department’s focus is on teaching and research programs dedicated to improving a safe and economical food supply from animal origins; the gathering and dissemination of information that can lead to enhanced animal and human health and enhanced animal production; and the management of natural resources for animal and public good. POSITION INFORMATION Salary or Pay Range: $69,600.00 - $124,200.00 Salary Frequency: Annual Salary Grade: 131 UC Job Title: RSCH ADM 3 RP UC Job Code: 005264 Number of Positions: 1 Appointment Type: Staff: Career Percentage of Time: 100% Fixed Shift (Work Schedule): Mon-Fri 8am-5pm Location: Davis, Ca Union Representation: RP - Research and Public Service Professionals Benefits Eligible: Yes This position is hybrid (mix of on‑site and remote work) Benefits High quality and low‑cost medical plans to choose from to fit your family's needs UC pays for Dental and Vision insurance premiums for you and your family Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement Access to free professional development courses and learning opportunities for personal and professional growth WorkLife and Wellness programs and resources On-site Employee Assistance Program including access to free mental health services Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here Physical Demands Standing - Occasional Up to 3 Hours Walking - Occasional Up to 3 Hours Sitting - Frequent 3 to 6 Hours Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours Bending/Stooping - Occasional Up to 3 Hours Squatting/Kneeling - Occasional Up to 3 Hours Twisting - Occasional Up to 3 Hours Reaching overhead - Occasional Up to 3 Hours Keyboard use/repetitive motion - Frequent 3 to 6 Hours Mental Demands Sustained attention and concentration - Frequent 3 to 6 Hours Complex problem solving/reasoning - Occasional Up to 3 Hours Ability to organize & prioritize - Frequent 3 to 6 Hours Communication skills - Frequent 3 to 6 Hours Numerical skills - Occasional Up to 3 Hours Constant Interaction - Frequent 3 to 6 Hours Customer/Patient Contact - Frequent 3 to 6 Hours Multiple Concurrent Tasks - Frequent 3 to 6 Hours Work Environment UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space. This position will have a Flex Work hybrid schedule with a mix of remote with assigned days on‑site. Work occasional evenings, weekends, or other non‑standard times to meet operations or grant deadlines, usually at short notice, or to attend international conference calls and meet deadlines. Special Requirements – Please contact your recruiter with questions regarding which activities apply by position This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment. Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer. A Culture of Opportunity and Belonging At UC Davis, we’re committed to solving life’s most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge and continually striving to improve, and welcoming new perspectives that strengthen our community. The best ideas often emerge when people with different experiences come together. As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. To view the University of California’s Anti-Discrimination Policy, please visit: To learn more about our background check program, please visit: #J-18808-Ljbffr University of California, Davis