Administrative Assistant

Childers Architect is seeking a highly organized, detail-oriented, and professional Administrative Assistant to support the daily operations of our Bentonville, Arkansas office. The Administrative Assistant serves as a central point of coordination for office activities, providing essential administrative, clerical, and organizational support to leadership, architects, project managers, and other team members. This position requires an individual who demonstrates exceptional communication skills, strong attention to detail, the ability to manage multiple priorities, and a proactive approach to problem-solving. As a key representative of Childers Architect Bentonville Office, the Administrative Assistant will contribute to a welcoming, professional, and collaborative office environment while ensuring administrative processes are completed accurately, efficiently, and consistently. The ideal candidate is dependable, resourceful, adaptable, and committed to supporting the firm's mission of delivering exceptional architectural services and creating meaningful environments for the communities we serve. Key Responsibilities Coordinate and support the daily administrative operations of the Bentonville office. Maintain an organized, professional, and welcoming office environment. Answer and direct incoming telephone calls, emails, and general inquiries in a timely and courteous manner. Greet clients, consultants, vendors, and visitors while providing a positive first impression of Childers Architect. Manage incoming and outgoing correspondence, mail, deliveries, and office communications. Maintain office supplies, monitor inventory, and coordinate purchasing as needed. Assist with office equipment maintenance, vendor communications, and service requests. Flexibility in learning new software and other efficiencies necessary for the firm. Identify opportunities to improve administrative processes, office efficiency, and internal communication. Opportunities to assist in developing creative documents in support of administrative, project and marketing efforts. Required Qualifications High school diploma or equivalent required. Minimum of 2-3 years of experience in an administrative assistant, office support, receptionist, or related professional role. Previous administrative experience within an architecture, engineering, construction, or professional services organization preferred. Strong proficiency in Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint. Knowledge of InDesign, Illustrator and Bluebeam preferred. Excellent written and verbal communication skills. Dependable attendance, strong work ethic, and a proactive approach to responsibilities. Ability to manage multiple assignments, prioritize responsibilities, and meet deadlines including strong organizational abilities. Experience coordinating calendars, meetings, correspondence, and administrative documentation. Ability to work independently while contributing effectively within a team environment. Demonstrated discretion and ability to maintain confidentiality. Childers Architect is committed to fostering a professional, respectful, and inclusive workplace. Employment decisions are made in accordance with applicable federal, state, and local employment laws. #J-18808-Ljbffr Childers Architect