Hospitality Associate

We are looking for a Hospitality Associate to support daily front-of-house operations in our office. This Contract position is ideal for someone who enjoys working in a detail-oriented, client-facing setting where no two days are the same. The person in this role will help create a welcoming experience for visitors and employees while keeping meeting spaces, reservations, and hospitality services organized and running smoothly.Responsibilities:• Welcome clients, visitors, and employees with a courteous presence while providing prompt assistance upon arrival.• Coordinate conference room, visitor office, and hoteling workspace bookings by managing schedules and updating reservations as needs change throughout the day.• Review meeting calendars regularly to ensure rooms are prepared correctly and last-minute adjustments are handled efficiently.• Arrange catering for meetings and events, confirm order accuracy and timing, and communicate with vendors or stakeholders to resolve any issues.• Prepare conference rooms based on event requirements, including room setup, refreshments, supplies, and audio/visual equipment.• Restore meeting rooms and shared spaces after use so they are clean, organized, and ready for the next reservation.• Maintain kitchens, pantries, and hospitality areas by restocking items, monitoring inventory levels, and placing supply orders when needed.• Support guests and staff with concierge-style service by helping them locate workspaces, meeting areas, or other office resources.• Observe the condition of conference rooms and shared office areas and report maintenance or service needs to the appropriate team.