Executive/Personal Assistant

Executive / Personal Assistant

We're seeking a highly capable, adaptable Executive / Personal Assistant to support a fast-moving, high-performing executive in both professional and personal capacities. This is a relationship-driven role for someone who thrives on variety, takes pride in being the person who keeps everything running smoothly, and brings calm, competence, and follow-through to a dynamic environment.

This is not a traditional desk job. The right candidate may come from hospitality, events, travel, service, or other fast-paced, people-forward roles. We will train you on our specific systems, preferences, and workflows what matters most is your judgment, organization, discretion, and "get it done" mindset.

You'll serve as a trusted right hand, balancing executive support, project coordination, and personal logistics with professionalism, warmth, and adaptability.

This role is a direct-hire opportunity supporting a principal executive whose businesses are exclusively supported by O'Mally Management Group. Due to the personal and security-sensitive nature of the position, details regarding the executive will be shared with qualified candidates at the appropriate stage of the hiring process.

This role supports a values-driven, family-centered household and executive environment that prioritizes integrity, discretion, respect, and personal accountability. We're seeking someone who is grounded, emotionally mature, and comfortable working closely with a family, including young children, in a high-trust setting. The right candidate appreciates structure, clear communication, and thoughtful follow-through, and finds fulfillment in supporting both professional goals and day-to-day life with care and intention.

Key Responsibilities

Executive & Professional Support

• Manage daily schedules, calendars, deadlines, and longer-term planning priorities
• Coordinate travel logistics, itineraries, and occasional accompaniment on scheduled trips
• Support meetings, events, and executive priorities with proactive preparation and follow-up
• Assist with projects, timelines, budgets, and tracking using tools such as Excel, calendars, and productivity apps
• Communicate clearly and professionally via phone, email, and text with internal and external contacts
• Handle financial errands including cash management, making deposits, and coordinating basic banking tasks with discretion and accuracy

Personal & Household Support

• Manage personal logistics such as appointments, errands, vendor coordination, and household-related tasks
• Assist with packing/unpacking, vehicle coordination, shopping, and day-to-day organization
• Coordinate with professionals such as medical offices, banks, service providers, and schools
• Provide flexible support as needs shift week to week no two days look exactly the same
• Assist with pet care as needed, including coordinating appointments, managing supplies, and occasional hands-on support with dogs

Events, Family & Environment

• Support event planning ranging from small gatherings to larger hosted functions
• Serve as a welcoming liaison during events; interact confidently with executives, leaders, and guests
• Work comfortably in environments with children and families
• Occasionally assist with caregiving support for a young female child, including travel and overnight stays
• Assist with selecting, purchasing, and organizing thoughtful gifts for personal and professional occasions

General Expectations

• Anticipate needs, solve problems proactively, and follow tasks through to completion
• Handle sensitive information and situations with discretion and maturity
• Work independently when needed, while also collaborating effectively as part of a team
• Adapt quickly as priorities evolve and circumstances change

The Ideal Candidate

• Exceptionally organized with strong time-management instincts
• Can easily shift from one task to another as needed
• Polished, personable, and comfortable engaging with executives and guests
• Calm under pressure; able to pivot without becoming flustered
• Resourceful, resilient, and solution-oriented
• Comfortable using Excel, calendars, email, and modern apps (training provided for specifics)
• Thrives in a role that blends structure with variety

No prior Executive or Personal Assistant title is required. Transferable experience from hospitality, events, travel, service, or similar fast-paced roles is highly valued.