Document Management Specialist
Cornerstone Consortium, LLC
Job Description
Job Description
OverviewWe are seeking a detail-oriented and meticulous Document Management Specialist to join our team. The primary responsibility of this role is to accurately scan, index, and organize a large volume of historical and active paper documents into our digital document management system (DMS). The ideal candidate must possess exceptional organizational skills, a strong commitment to accuracy, and proficiency in operating scanning equipment.
Key Responsibilities- Prepare paper documents for scanning, including removing staples, repairing tears, and ensuring proper orientation.
- Operate high-speed scanning equipment to digitize various types of documents (e.g., invoices, contracts, personnel files).
- Perform quality control checks on scanned images to ensure clarity, completeness, and legibility.
- Accurately index and categorize digital documents using predefined naming conventions and metadata tags within the DMS.
- Maintain the integrity, confidentiality, and security of all physical and digital records.
- Troubleshoot basic scanner issues and perform routine maintenance.
- Adhere to all company policies and regulatory requirements regarding document retention and privacy.
- High school diploma or equivalent.
- Proven high level of attention to detail and accuracy, particularly when handling repetitive tasks.
- Strong organizational and time management skills.
- Ability to lift and move boxes of documents weighing up to 25 lbs.
- Proficiency in using scanning equipment and document preparation techniques.
- Experience in data entry, document control, or a related administrative role
Vacancy posted 23 days ago
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