Administrative Assistant

Job Description

Job Description

We are seeking an Administrative Assistant to join our team! This position performs clerical and administrative functions in order to drive company success. We are seeking a long-term employee for this position with room for advancement!

Responsibilities:

• Answer all incoming phone calls and direct to appropriate personnel. Take and distribute messages as necessary
• Organize and schedule appointments for service, route and well technicians
• Prepare all service orders and paperwork for scheduled services
• Write and distribute emails, correspondence memos, letters, faxes and forms
• Maintain filing system: file all service orders, vendor invoices, reports, etc.
• Maintain contact and access lists, invoice email list and auto-credit card list
• Provide general support to visitors and act as the point of contact for internal and external clients
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
• Prepare invoices for review and approval and distribute via email or USPS mail
• Run operational errands as needed: bank for deposits, pick up merchandise from vendor facilities, pick up and bring mail to post office
• Distribute prepared estimates to clients and maintain follow-up records
• Maintain vehicle fleet maintenance records and schedule service as needed with appropriate vendor
• Perform Accounts Payable/Accounts Receivable

Qualifications:

• Strong attention to detail
• ​Strong organizational skills
• Ability to work independently and meet deadlines
• Previous experience in office administration or other related fields
• QuickBooks experience a plus!
• Ability to prioritize and multitask
• Excellent written and verbal communication skills

Cal Aqua is the Residential and Commercial division of Environmental Aqua Inc. We are highly qualified water treatment and well service specialists with over 40 years of experience in the water improvement industry, serving both residential and commercial clients. Cal Aqua has built a stellar reputation for both quality and customer service and have a satisfied customer base in excess of 3,000. We are licensed by the California State Contractor’s Board and work in numerous Northern counties throughout the State. In addition, Staff are certified by the California State Water Resources Control Board as D2 Distribution and T2 Treatment Operator(s). Our company is founded on honesty, integrity and adherence to the highest standards of business practices and ethics. We continually hold ourselves, our staff, and our vendors to these principles while providing the utmost in quality products and unparalleled customer service for every client, every day.

Company Description

Cal Aqua is the Residential and Commercial division of Environmental Aqua Inc. We are highly qualified water treatment and well service specialists with over 40 years of experience in the water improvement industry, serving both residential and commercial clients. Cal Aqua has built a stellar reputation for both quality and customer service and have a satisfied customer base in excess of 3,000. We are licensed by the California State Contractor’s Board and work in numerous Northern counties throughout the State. In addition, Staff are certified by the California State Water Resources Control Board as D2 Distribution and T2 Treatment Operator(s). Our company is founded on honesty, integrity and adherence to the highest standards of business practices and ethics. We continually hold ourselves, our staff, and our vendors to these principles while providing the utmost in quality products and unparalleled customer service for every client, every day.