Accounting Manager

Job DescriptionJob DescriptionTrue North Management is a growing, service-focused property management company specializing in residential, multifamily, commercial, and vacation rental properties. We are seeking an experienced Accounting Manager to take ownership of the accounting operations supporting our growing property management portfolio.This position is primarily focused on real estate and property management accounting, including property-level financials, owner accounting, accounts payable and receivable, bank reconciliations, rent roll reconciliation, budgeting, cash flow management, compliance, and financial reporting.The ideal candidate is highly organized, analytical, detail-oriented, and comfortable taking ownership of accounting processes in a growing company. This is a hands-on, senior-level position that will work closely with company ownership, property managers, maintenance, leasing, vendors, property owners, lenders, and outside accounting professionals.While accounting is the primary responsibility, this position will also provide limited administrative support for payroll and HR functions. HR responsibilities are secondary to the accounting and property management responsibilities of the role.Key ResponsibilitiesProperty Management & Real Estate AccountingManage full-cycle accounting for a portfolio of residential, multifamily, commercial, and vacation rental propertiesMaintain accurate property-level and company-level general ledgersPrepare monthly, quarterly, and annual financial statements, including income statements, balance sheets, cash flow statements, property financials, and owner statementsPerform monthly bank and balance sheet reconciliationsReview and reconcile rent rolls, tenant ledgers, owner accounts, and property-level cash activity within Rent ManagerManage accounts payable, including invoice review, coding, approval, and payment processing through AvidXchangeManage accounts receivable and ensure accurate posting and reconciliation of rental income, tenant charges, owner charges, and other property revenueProcess journal entries, accruals, prepaid expenses, depreciation, and other standard accounting adjustmentsTrack capital expenditures, property improvements, maintenance expenses, and project costsMonitor owner reserves and property-level cash balancesIdentify and investigate accounting discrepancies, unusual transactions, and variancesMaintain accounting records in accordance with GAAP and established company proceduresBudgeting, Forecasting & Financial AnalysisAssist with annual property and company budgetingPrepare and maintain property-level budgets and forecastsAnalyze actual results versus budget and provide variance analysisAssist with cash flow projections and financial planningProvide financial reporting and analysis to ownership and property managersAssist with acquisition, refinancing, and property-level financial analysis as neededIdentify opportunities to improve property-level financial performance and operational efficiencyCompliance, Tax & Lender ReportingPrepare financial schedules and supporting documentation for property owners, lenders, investors, municipalities, and other stakeholdersAssist with Tax Increment Financing (TIF) reporting and related documentationMonitor loan covenant and lender reporting requirementsCoordinate with the company's outside CPA and tax professionalsPrepare year-end accounting schedules and workpapersPrepare and issue annual 1099-NEC/MISC forms for applicable vendorsComplete required resident reporting, including Certified Rent Rolls (CRPs) and other applicable affordability or compliance reportingMaintain organized documentation for audits, tax preparation, lender reporting, and other financial requirementsPayroll & Limited HR AdministrationAlthough this is primarily an accounting position, the Accounting Manager will provide limited support for company-wide payroll and HR administration, including:Process company payroll accurately and on scheduleMaintain payroll records and coordinate payroll-related reportingAssist with employee onboarding and offboarding paperworkMaintain confidential employee records and assist with employee benefits administrationMaintain and periodically update the employee handbook and company policiesAssist leadership with implementation of HR policies and proceduresCoordinate with outside HR, payroll, insurance, or legal professionals when necessaryThis position is not intended to function as a full-time Human Resources Manager. HR responsibilities are secondary to the accounting and property management responsibilities of the position.Systems & Process ManagementMaximize the effectiveness of Rent Manager, QuickBooks, AvidXchange, Microsoft Excel, and payroll/HR platformsDevelop and improve accounting workflows, procedures, and internal controlsIdentify opportunities to automate and improve accounting processesMaintain accurate digital records and documentationAssist with accounting system transitions, integrations, and software implementations as neededHelp build scalable accounting processes as the company continues to growLeadership & CollaborationWork directly with company ownership on financial matters and strategic decisionsServe as a key accounting resource for property managers and administrative staffProvide financial guidance, reporting, and analysis to managementTrain and mentor accounting and administrative team members as neededParticipate in leadership and operational meetingsAssist with company-wide strategic initiatives involving financial performance, process improvement, and operational efficiencyWhat We’re Looking ForWe are seeking an accounting professional who can take ownership of the accounting function, understand the unique financial requirements of property management, and help build systems and processes that will scale with a growing company.The successful candidate will be comfortable working independently, solving problems, managing competing priorities, and communicating financial information clearly to both accounting and non-accounting team members.