Executive Personal Assistant

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Executive Personal Assistant to CEO - Kensui Fitness

Location: Warsaw, Poland

Role type: Full-time

Work style: In-person / hybrid depending on tasks

Compensation: PLN 10,000–12,000 gross per month

Language: English required; Polish strongly preferred

About the Role

Kensui Fitness is looking for a highly reliable, organized, and proactive Executive Personal Assistant to support the CEO/founder with a mix of business, personal, and lifestyle tasks.

This is not a standard office assistant role and not a housekeeping role. It is a trusted support position for a busy entrepreneur, combining executive assistance, personal organization, errands, travel coordination, household coordination, and light business administration.

The ideal candidate is practical, discreet, detail-oriented, and comfortable handling many different types of tasks independently.

Responsibilities

You may help with tasks such as:

• Managing calendar, appointments, reminders, and follow-ups
• Booking flights, hotels, restaurants, doctors, events, and tickets
• Running errands around Warsaw
• Grocery shopping and basic household shopping
• Coordinating cleaners, repair people, deliveries, and service providers
• Hiring and managing a cleaning lady or other household help when needed
• Light household organization and tidying
• Basic cooking or meal prep
• Handling simple business/admin tasks for Kensui Fitness
• Researching suppliers, services, products, restaurants, travel options, or local vendors
• Managing receipts, invoices, payments, and simple records
• Coordinating with employees, freelancers, contractors, or service providers
• Helping organize documents, files, and day-to-day logistics

Deep cleaning will usually be handled by a separate cleaner, but light household support may be part of the role.

Requirements

• Based in Warsaw
• Fluent or strong English
• Polish language ability strongly preferred
• Highly reliable, punctual, and organized
• Detail-oriented and good at follow-through
• Comfortable with both business and personal tasks
• Able to use Google Calendar, Google Sheets, Gmail, WhatsApp, and basic productivity tools
• Practical problem-solver who can figure things out independently
• Discreet, trustworthy, and professional
• Comfortable running errands and coordinating household/lifestyle tasks
• Previous experience as a personal assistant, executive assistant, office assistant, household manager, hospitality worker, or operations coordinator is a plus

Ideal Candidate

You are someone who makes life easier for a busy founder. You can take vague instructions, clarify what matters, and get things done without needing constant supervision.

You are equally comfortable booking travel, following up with a supplier, organizing a cleaner, preparing a simple spreadsheet, or finding the best local option for an errand.

You are proactive, calm, trustworthy, and take pride in being useful.

Compensation

PLN 10,000–12,000 gross per month , depending on experience, availability, and skill level.

• Apply here: