Accounting Administrative Assistant

Job Description

Job Description

About M&D

For the past 80+ years, M&D has led the aftermarket in remanufacturing innovation to address technological advancements and changing customer needs. In the past few decades, we have expanded beyond our remanufacturing roots to develop close (and sometimes exclusive) partnerships with the world’s leading OEMs and manufacturers.

Those partnerships with key suppliers like Bosch, Garrett, Federal Mogul, Cummins, Stanadyne, Holset, BorgWarner, Delphi, Yanmar, Mitsubishi, Denso and others have been critical in honing our remanufacturing capabilities and expanding our parts offering to include new, no core options in fuel injectors and fuel pumps, diesel engine cylinder heads, blocks, crankshafts and connecting rods. M&D also stocks a complete assortment of turbos (new and remanufactured), inframe overhaul kits, filtration and aftertreatment parts including DPFs, DOCs, EGRs, sensors and other engine parts.

Our strong remanufacturing roots combined with our 41 branch locations, a nationwide outside sales team of 25 and our close OEM & Manufacturer partnerships make us unique in the industry – no one understands diesel engine failure analysis and parts better than M&D . WE FUEL UPTIME .

Position Summary

The Accounting Administrative Assistant provides administrative and clerical support to the accounting team by maintaining accurate financial records and assisting with day-to-day accounting processes. This role is responsible for processing invoices, payments, and basic reconciliations, as well as supporting expense tracking and reporting activities. It requires strong attention to detail, the ability to manage multiple tasks, and strict confidentiality.

Essential Duties and Responsibilities:

• Perform general accounting and administrative support, including data entry, filing, and correspondence.
• Process customer CC payments and refunds.
• Oversee front desk and office coordination duties, including answering and directing calls, managing mail (physical and digital) and deliveries, and monitoring entry access.
• Maintain organization and inventory of the accounting supply room to ensure availability of necessary supplies.

Minimum Qualifications (Knowledge, Skills, and Abilities):

• High school diploma or equivalent required; associate degree in accounting, finance, business administration, or related field preferred.
• Proficiency in Microsoft Office Suite, with strong Excel skills (e.g., basic formulas, sorting, and data entry functions).
• Experience using accounting or ERP systems.
• Strong attention to detail and numerical accuracy in handling financial data.
• Excellent organizational and time management skills with the ability to manage multiple priorities.
• Strong written and verbal communication skills and ability to work effectively with internal teams and external contacts.

Physical Demands and Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.

• Prolonged periods sitting at desk and working on a computer
• Ability to lift, move, and carry objects to 15 lbs.

Note

This job description in no way states or implies that these are the only duties to be performed by the employee(s) of this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.

M&D provides equal employment opportunity to all qualified applicants and employees without regard to race, color, sex, religion, national origin, age, sexual orientation, gender identity, marital status, familial status, disability, military status, and genetic information.