Administrative Assistant III, Berry Center

Job Title

Administrative Secretary

Qualifications

• High school diploma or GED Some college preferred.
• Minimum of two (2) years of administrative secretarial experience is
• Knowledge of school district organization, operations, and administrative policies, procedures and business practices preferred.
• Proficient in personal computer skills, including Microsoft (Word, Excel, PowerPoint and Outlook 365)
• Experience in event scheduling software and room layout software
• Must possess excellent verbal and written communication, interpersonal and organizational skills.
• Must possess proven superior customer service
• Must be self-motivated, able to handle multiple tasks and work
• Able to lift approximately 40

Terms of Employment

244 days

Salary/Paygrade

$38,788 - CP6

Salary Range (based on experience) as set by the Board of Trustees for the school year

Essential Functions

• Perform and coordinate clerical tasks such as word processing, filing, copying, printing, and other office equipment as needed.
• Maintain Berry Center staff directory
• Manage applicant process for temporary employees including requesting security badges
• Manage updates to the security codes and badges
• Process payroll for temporary workers.
• Maintain meeting schedules for the Director of the Berry Center.
• Manage internal office and post-office mail deliveries.
• Manage Absent from Duty and Exception Reports with department supervisor approval.
• Manage and reconcile absences and weekly attendance reports of Berry Center administrative team.
• Arrange staff meals for annual meetings and large events.
• Place and receive telephone and e-mail communications and answer inquiries within assigned scope of responsibility.
• Create and maintain files and records that are essential to this position.
• Maintain office supply inventory and process all office supply orders.
• Assist as the back up to the Finance Coordinator
• Maintain confidential employee information and departmental matters.
• Perform other duties as assigned by the director

Deadline to Apply

Until filled

Applications will be reviewed

Not all applicants will be interviewed

Hiring Managers may choose to email you regarding this application. Please monitor your email regularly for any communication.

Working Conditions

Mental Demands/Physical Demands/Environmental Factors:

Maintain emotional control under stress; tolerate moderate noise levels; work with frequent interruptions, repetitive hand motions, prolonged use of a computer, prolonged sitting, and occasional need to work nights and weekends.