Office Assistant

Job Description

Job Description

Benefits:

• Dental insurance
• Health insurance
• Paid time off

Job Title: Office Assistant 
Department: Administrative 
Reports To: Office Manager 
Effective Date:
Prepared Date:
Approved By:
Approved Date:
Revised Date:          
FLSA Status: Non-Exempt

SUMMARY

 
Assists the Office Manager in completing a variety of general office activities by performing the following duties assigned. 

 

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
 

• Answers telephone and gives information to callers or routes call to appropriate official in a courteous and efficient manner. 

•   Assists Office Manager by making calls to clients for appointment reminders for MHR and ACT doctor days 

• Assists Office Manager with organizing office operations and procedures such as preparation of MHR/ACT client charts

• Assist Office Manager with filing records and client binders 

• Assists Office Manager with review of clerical records to ensure completeness, accuracy, and timeliness 

• Greets and direct visitors to the appropriate location

• Taking client vitals and recording accurately on MHR and ACT doctor days 

• Assists Office Manager with making copies of correspondence and other applicable printed materials 

• Orders needed supplies and maintain office equipment 

SUPERVISORY RESPONSIBILITIES  

 
N/A 

QUALIFICATIONS 

 
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

EDUCATION and/or EXPERIENCE  

 
High school diploma or equivalent GED or six months to one year related experience and/or training; or equivalent combination of education and experience

LANGUAGE SKILLS

 
Ability to read, write, and speak English well and clearly.

 

MATHEMATICAL SKILLS

 
Ability to add, subtract, multiply, and divide in all units of measurement, using whole numbers, common fractions, and decimals.

REASONING ABILITY

 
Ability to apply reason and understanding to carry out written, verbal, or graphical instructions. 

 

CERTIFICATES, LICENSES, REGISTRATIONS  

 
CPR and First Aid certification 

 

PHYSICAL DEMANDS  
 
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 
While performing the duties of this job, the employee is required to regularly talk or hear.  The employee frequently is required to walk, sit, and reach with hands and arms.  The employee is occasionally required to stand; stoop and kneel.

 

WORK ENVIRONMENT

 
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 
The noise level in the work environment is usually moderate.